and Neil Hollander, Research Associate. These exchanges were supplemented by a feasibility survey made over the course of a month by Mr. Hollander, which focused particularly on the administrative relationships between the Social Security Administration and the operating contractors. These exchanges and this brief survey generated an agreement on basic principles and approaches, and an expressed interest by the National Academy in participating in an undertaking of this kind. This Charter summarizes the agreement and defines the objectives and approaches of the National Academy and the Social Security Administration.

II. Objectives

The project, through a series of interacting programs and activities over the course of three or more years, is intended to accomplish the following primary objectives: (1) An exploration and definition of mission objectives and values on the part of SSA and on the part of intermediaries and carriers for the purpose of reconciling such objectives and values in the interest of the most effective accomplishment of program purposes. Essential to this activity is a recognition of the constraints imposed by the statute and the legislative history, the diligent exercise by Congress of its legislative oversight functions, the role of other elements of the Department of Health, Education, and Welfare, such as Office of the General Counsel, Audit Agency, Community Health Service, Social Rehabilitation Service, etc., and the strong concerns and interests of a very great variety of other organizations, such as the American Hospital Association, American Nursing Home Association, American Medical Association, etc. Also the role and concerns of the State certifying agencies and State Welfare Departments.

(2) An analysis of the effectiveness of existing arrangements for SSA oversight and surveillance of contractor operations, including the measurement of the effectiveness of contractor operations.

(3) An analysis of attitudes, postures, and administrative practices within SSA and within the intermediaries and carriers to determine consistencies or inconsistencies with defined mission objectives and values.

(4) Development and conduct of programs designed to make changes and produce attitudes and postures that would contribute more effectively to the cooperative achievement of program objectives.

(5) Development of contractual arrangements and the use of contractual terms that would both clarify and improve roles, relationships, responsibilities, and expectations as between the two parties.

(6) Identification of administrative devices and approaches found effective in similar settings and their application in some form to the SSA context for the purpose of securing good, mutually productive contractual relationships.

(7) The exploration and possible testing, within broad parameters of programs and social considerations, of administrative arrangements in lieu of or to supplement present SSA/contractor administration.

III. Organization of National Academy Effort

The Academy will establish a five-man panel to plan, organize and conduct the Academy's activities in the project. This panel will include at least three members of the Academy. Panel members, from the Academy or outside of the Academy, will be selected on the basis of individual abilities, general administrative knowledges, and broad social and administrative interests. The panel will include individuals who are experienced and interested in the relationship between the private and public sectors and the use of private contractors in the public service. Specialists in medical care administration will not be included on the premise that representation of specialized interests or points of view would inhibit establishment of the best rapport and work relationships among all parties. Technical specialists will, however, be called on for assigned tasks as the need arises. Panel members will commit a substantial portion of time to the project over the next several years:

The panel will function as a working entity rather than a body acting primarily to observe, comment and advise. Meetings of the full panel, for assessment of work status and redirection of efforts, will be held several times during the year and will last for as much as three days each.

In addition to panel meetings and structured work assignments with responsible officials and organizational entities in both the public and private sectors, the panel will spend a substantial part of its time in informal work relationships with staff involved in the Medicare program. This will include on-site visits to intermediary and carrier organizations, providers of service, and day-to-day dealings with SSA executives and staff. The purpose of these visits will be to develop an understanding of operational methods and problems, to relate these to successful administrative practice in other endeavors, and to develop information and judgments for fruitful lines of study and for recommended lines of action. Over time, individual members of the panel will be given the responsibility to focus on specific issue areas or functional parts of the project. Thus, by way of example, one of the members may apply himself to the auditing process as it affects incentives to improved contract administration. The panel will be assigned a member of the Academy staff for support activities. He will spend approximately three-fourths of his time on the panel in the preparation of materials, reports, and on a day-to-day basis to facilitate its activities. He will be responsible for administering the activities of the panel and for day-to-day liaison and work with SSA staff assigned to the project.

IV. Program of Academy Activities

The program contemplated by the Social Security Administration and the National Academy is projected, at this stage, in general terms for a period of three years, beginning in fiscal year 1971. The details of activities will be further specified in initial planning meetings of SSA officials and the Academy panel; these plans will be periodically reviewed and adjusted in other such joint meetings. At the end of three years, the Medicare program situation and the assistance rendered by this project

arrangement will be reviewed and consideration given to the possibility of further joint work by SSA and the Academy.

Such project areas as the following will be identified and structured as work efforts: (1) on-going analysis of SSA/contractor relationships (including involvements of other DHEW components), with reports on findings and recommendations published at appropriate times; (2) analysis of the role of SSA's On-Site Representatives, other techniques and devices used to measure and to optimize contractor performance, and regionalization of Medicare activities; (3) exploration of the roles of senior SSA officials in relationships with private contractors; (4) examination of the question of cost incentives and cost reduction; (5) consideration of alternatives to contract cancellation for improving contractor performance; and (6) exploration and possible testing of alternatives to the present structure of administration.

Other areas in which projects may be developed and specified are the quality and quantity of information flow within SSA and between SSA and contractors, its use for evaluation and decision-making, and its responsiveness as a system to anticipating and preventing crises; various facets of the operations of the Bureau of Health Insurance, particularly in policy formulation; and SSA staffing policies and practices and possibilities of organizational exchanges of personnel.

A special technique to improve working relationships will be two "residential” conferences, one each in fiscal years 1972 and 1973. These will be organized and planned by the National Academy, with SSA assistance, to bring senior executives and staff of SSA and its private contractors together and involve them jointly in the activities of the Academy panel. Issues will be presented and discussed in a context designed to promote a commonality of goals and a mutual pursuit of objectives in the public interest. Meetings will include approximately thirty individuals from the various organizations concerned and will be of two weeks duration. Each will address some specific set of Medicare problems with the dual goals of programming action on the issues and developing a team approach to solutions. Plans and agenda for the meetings will be based on preceding efforts to identify divergent values and define corrective lines of approach.

The Academy will also undertake a modest teaching and research program. Its purpose will be to strengthen the community of interests between graduate schools and those responsible for administering the Medicare program. It is considered quite important to develop liaison and a dialogue with the academic world. The Academy will therefore attempt to interest a small number of faculty and graduate students in the way in which the Medicare program is or could be implemented, looking to the benefit that could accrue from research undertaken particularly in administrative behavior and organizational communication. This activity will center around a graduate student summer internship program and the support of a small amount of .faculty research.

V. National Academy/SSA Relationships

Formal liaison of the panel of the National Academy will be with the Commissioner of Social Security, the Deputy Commissioner, the Assistant Commissioner for Administration and the Director of the Bureau of Health Insurance. Policy determinations and overall planning to determine and to adjust the course of project activities will be made through interaction at this level. Major problems that may develop and significant recommendations will also be considered by the panel with this group of SSA officials. The panel will publish annually a report to the Commissioner describing activities and findings, and making appropriate recommendations.

The panel will make itself available to the Commissioner and these other senior SSA executives to make sure that panel members understand their objectives and problems, and to advise and comment on Medicare administrative policies and their translation into action programs. In this role, they will act not only to give counsel but also to develop ways to assist in achieving a broader understanding and acceptance of the policies established by SSA senior executives. From time to time, the panel as a whole may meet with other SSA officials and staff to consider with them various problems or lines of thought and possible action.

The Social Security Administration will establish a permanent group to work as appropriate with the Academy panel on programs and projects. It will in addition, make such administrative arrangements as may be necessary and provide appropriate administrative support to the panel. The head of this work group will act as the dayto-day SSA liaison representative with the Chairman of the panel and the Academy's staff representative.

VI. Arrangements for Funding

The preliminary estimate for the contract cost of the project over a period of threeyears is approximately $275,000. This is spread as follows for each of the years: $75,000; $100,000, $100,000. SSA intends to pursue the project by single fiscal year contracts with the National Academy, making a first contract for fiscal year 1971 in the amount of approximately $75,000.

Beyond fiscal year 1971, the Academy proposes some funding from other sources to emphasize the fiscal independence of the Academy as well as its impartiality of judgment. SSA is in agreement with the value and purpose of this approach. It is therefore planned to “step fund” the project, with SSA providing 60 percent of the contract cost in fiscal year 1972, and 30 percent in fiscal year 1973. The Academy and SSA will approach philanthropic foundations to seek the additional funds. Several of the private groups involved in Medicare may be interested in making small contributions to the project as a sign of support. If so, they will be included.

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