7. A quarterly return of the recruiting service, by recruiting officers. 8. Monthly and weekly reports of recruiting funds, by superintendents. 9. Descriptive list of deserters, monthly. To the Superintendent. 10. A monthly return of recruits and of the recruiting party, accompanied with two copies of the enlistment of every recruit enlisted within the month. 11. Duplicate muster-rolls for pay of the permanent recruiting party, which may be sent direct to the nearest paymaster, when authorized by the superintendent. A duplicate of this roll will be retained at the sta tion. (Vide 5 of this paragraph.) 12. Muster and descriptive rolls, and an account of clothing of every detachment of recruits ordered to the principal depot. If the recruits be ordered to proceed from the rendezvous direct, to join any regiment or post, these rolls and accounts of clothing will be delivered to the officer commanding the detachment, a duplicate of each muster and descriptive roll only being then made and sent to the superintendent. 13. Estimates for clothing, and camp and garrison equipage, monthly: and for arms and accoutrements, for six or twelve months, or for such times as may be directed by the superintendent. 14. Tri-monthly report. Copy sent to superintendent. To the Quartermaster General. 15. (When required to disburse quartermaster's funds or to receive property belonging to that department.) Such money and propertyaccounts as may be required by the regulations of that department. To the Commissary General of Subsistence. 16. (When required to disburse subsistence funds, or to receive property belonging to that department.) Such money and property-accounts as may be required by the regulations of that department. To the Chief of Ordnance. 17. A quarterly return of arms, accoutrements, ammunition, and of all ordnance stores. 835. The following rules must be observed in making out and forwarding accounts and papers: 1. Rolls, returns, and accounts will be accompanied by a letter of transmittal enumerating them, and referring to no other subject. 2. The funds of one department or of any one appropriation must not be used to liquidate the debts of any other. 3. Officers, in signing accounts and papers, must give their rank and regiment or corps. 4. Each voucher must be separately entered on the abstract of contingent expenses, and only the gross amount of the abstract must be entered on the account current. 5. No expenditure must be charged without a proper voucher to support it. 6. The receipt to the voucher must be signed, when practicable, by a principal. When this is not practicable, the purchasing or disbursing officer will add to his own certificate a statement that the agent is duly authorized to sign the receipt. 7. When an individual makes "his mark," instead of signing his name to a receipt, it must be witnessed by a third person. 8. Expenditures must be confined to items stated in the Regulations. In an unforeseen emergency, requiring a deviation from this rule, a full explanation must be appended to the voucher for the expenditure; and, if this be not satisfactory, the account will be charged against the disbursing officer. 9. In all vouchers the different items, with date and cost of each, must be given. To vouchers for transportation of officers, a copy of the order under which the journey was performed must be appended, and, when paid by check, each voucher should exhibit on its face the number and date of check, and depository on which it was drawn. 10. In vouchers for medical attendance and medicines, the name of each patient, date of, and charge for, each visit, and for medicine furnished, must be given, and the certificate of the physician added that the rates charged are the usual rates of the place. 11. Monthly accounts current must exhibit the numbers of Treasury drafts and dates of their receipt; and when funds are transferred, the names of officers from whom they are received, or to whom they are turned over, with the dates of transfer. 12. Fractions of cents are not to be taken up on accounts current. 13. To facilitate the final settlement of accounts of discharged soldiers, the name of the State, as well as the town, where each recruit is enlisted, will be recorded on all muster, pay, and descriptive rolls. 14. All copies of papers to accompany letters or accounts should be 15. Each voucher should be complete in itself, being accompanied by all orders and explanations necessary to make it fully understood. BY COMMAND OF LIEUTENANT GENERAL SHERIDAN: CHAUNCEY MCKEEVER, OFFICIAL: Acting Adjutant General. Assistant Adjutant General. GENERAL ORDERS, No. 88. HEADQUARTERS OF THE ARMY, Washington, August 6, 1884. By direction of the Secretary of War paragraph 91 of the Regulations is revoked, and paragraph 90 is amended to read as follows: 90. Commanders of geographical divisions and departments are authorized to grant leaves of absence, on account of sickness, subject to the rules established by the Regulations of the Army for ordinary leaves, but leaves of absence on account of sickness, with permission to go beyond the limits of the division or department in which the applicants are stationed, will only be granted when the certificate of the medical officer shall state explicitly that the authority sought is necessary to save life or prevent permanent disability. BY COMMAND OF LIEUTENANT GENERAL SHERIDAN: OFFICIAL: CHAUNCEY MCKEEVER, Acting Adjutant General. |