2. Preparation of copy.-Complete copy must accompany each request for printing. Copy must be carefully and neatly prepared and thoroughly revised before submission for publication, so as to avoid changes or additions in proof. It should be typewritten when practicable, and the lines should not be closely spaced. When printed matter covering both sides of a sheet is used, two copies should be furnished. All paragraphs should be clearly indicated. Inserts of more than a line should be written on a separate sheet and the place of insertion clearly marked. Manuscripts should be kept flat, never rolled. Imperfect and illegible copy will not be forwarded to the printer, and the making of costly alterations in proof sheets will not be permitted.

3. Typographical style. The rules laid down in the Style Book of the Government Printing Office, copies of which the printing clerks of the various bureaus can obtain through the Division of Publications and Supplies, will determine form and style. Careful study of this manual and of the "Functions of the editorial staff," section 6 of this article, is enjoined on those having to do with the preparation of copy. Departures from established style are discountenanced, the only exceptions being in technical work.

4. Cuts. The method of reproduction and the dimensions desired for the finished cut should be indicated on illustration copy. The size of the printed page should be kept in mind when fixing these dimensions.

5. Proofs.-Proofs must be promptly and carefully read on receipt and returned at once to the Division of Publications and Supplies. When the requisition and jacket numbers are given on the envelope in which proofs are sent, this envelope must be returned with the copy and proofs.

Additions or substitutions in proof should be avoided, but if any are necessary they should be made in the first proof. Subsequent proofs are to be used only for verification.

6. Books and pamphlets.-Reports and papers submitted for publication should be concise, with unessential matter rigidly excluded. Care should be exercised that the matter conforms, as regards title, arrangement, headings, etc., to previous volumes of the same series or of a similar character, except as changes may be necessary to remedy defects. If a volume contains several sections distinct enough to be published separately, each should be provided with a title (half title) in addition to the general title of the publication. A copy of the seal of the Department shall appear on the title page of each of its book and pamphlet publications. Every extensive publication must have a table of contents, made up of headings that occur through the work, indicating the arrangement of the subject matter. The relative importance of these head

ings should be shown in the table by indentation from the left-hand margin. If a publication is to contain illustrations, a complete and accurate list of them must be supplied with the copy. Publications dealing with diverse subjects and all large publications must be provided with thorough alphabetical indexes. Graded indentations, and not the "clearing" form, shall be used in printed indexes. The reports of chiefs of bureaus and offices must be printed in the same type and form as the report of the Secretary (28 Stat. L., 623). Facsimile signatures will not be printed in annual reports.

7. Binding.-Books for binding must be securely wrapped in bundles of convenient size, numbered consecutively from 1 upward, and both the number of books and number of bundles must be stated on the request. When more than one style of binding is desired for any lot of books, the special form provided for that purpose shall be made out in duplicate and attached to the request. A diagram for titling should be attached to each volume, and when binding or lettering is to conform to that of other volumes a sample should be sent. The name of the Department and of the bureau or service must appear on the cover of each publication.

The law provides that printed documents, except those intended for the Department's libraries, may be bound only in cloth or in sheep (full or half, cloth or paper sides). Books for the Department's libraries may be bound in half turkey or material no more expensive. The style and color should be specified on the request in each case. Ruby buckram or leather must be used in binding publications of the Department.

8. Inquiries concerning printing. All inquiries regarding printing and binding and the progress of work at the Government Printing Office must be made of the Chief of the Division of Publications and Supplies and not of the Public Printer.

9. Annual reports. To enable the Public Printer to comply with section 4 of the act of March 3, 1915, copy for the annual reports of the bureaus must be delivered to the Division of Publications and Supplies a sufficient time before the 15th of October of each year to enable it to be prepared by that division and forwarded to the Government Printing Office by that date; but in order to prevent congestion near the date of forwarding to the Printing Office, the bureaus should forward such sections of their reports as are ready for printing as early as possible after the 1st day of July. The bureaus must return the revised proofs of these reports to the Division of Publications and Supplies a sufficient time in advance of the 10th day of November of each year to enable that division to perform its functions and return the proofs to the Public Printer by that date. Copy for the Secretary's report should be forwarded to the Division of Publications and Supplies sufficiently in advance of the 15th day

of November of each year to enable it to be prepared by said division and forwarded before that date, and revised proofs of the same should be returned to the Division of Publications and Supplies sufficiently in advance of the 20th day of November to enable the division to prepare it for printing and forward to the Public Printer by that date.

BLANKS.

SEC. 5.-1. Blank forms.-(a) Each blank form shall have a title or caption indicating its purpose as accurately as possible. (b) The name of the department, followed by that of the bureau, office, or service in which it is to be used, shall appear at the head of each form. (c) Each blank form and blank book shall have a form number, which shall appear in the upper left-hand corner. Fractional numbers should not be used, and letters in connection with numbers should be used only to distinguish between different sizes of the same form. (d) Printed stationery and return envelopes shall not be given form numbers, nor shall circular letters for temporary or local use. (e) Each bureau and office shall keep a complete book or card record of its forms, specifying the number, title, and dimensions, and shall keep on file a copy of the latest print of each blank form and a leaf of each blank book used by it. (f) All blank forms and blank books issued to persons outside of the Department building proper, except those sent to special agents, shall be kept in stock in the Division of Publications and Supplies and are to be distributed by that division only on requisition approved by the head of the appropriate bureau or office.

2. Blank record books. (a) Directions for making blank books must appear in detail on the copy and must specify the size of leaf, number of leaves, and style of binding desired, and should contain instructions for titling, paging, indexing, tagging, canvas covering, etc. (b) The following styles of binding for blank books are suggested: Books of 250 leaves or more, intended for permanent records, and smaller books when exceptional durability is desired, russia ends and bands, patent back; ordinary record books of from 175 to 250 leaves, half russia, patent back; similar books of from 100 to 175 leaves, half russia, cloth sides; books for temporary use and not subject to much handling, such as receipt or memorandum books, leather back, board cover, cut flush. (c) The title of each blank book must be printed on the back or side, as well as the name of the Department and the bureau, office, or service in which the book is to be used; each page shall have a general heading, and every column a heading showing distinctly the character of the entries to be made therein. (d) Blank books must conform as nearly as practicable to the following sizes of paper or simple divisions thereof: 14 by 17 inches, 17 by 28

inches, 16 by 21 inches, 21 by 32 inches, 19 by 24 inches, 20 by 28 inches, 23 by 31 inches. (e) To avoid the mutilation of record books, loose sheets should be ordered on requests for new books and should be kept on hand to be used for copy when ordering reprints.

3. Manifolding. Manifold blanks and books required in duplicating processes, as well as complete patented devices with which to file uniform official papers, may be procured through the Public Printer, who is authorized to furnish them under the act of June 28, 1902 (32 Stat. L., 481), the same to be paid for out of the Department's allotment of the appropriation for printing and binding.

4. Letter paper, envelopes, circulars, etc.-(a) Each bureau, office, and service shall have its letter paper, envelopes, circular letters, etc., printed in accordance with the official style adopted by the Department. (b) Franked slips and cards shall be of uniform size (slips 3 by 5 inches, cards 31 by 5 inches) throughout the Department except where otherwise authorized. (c) All official paper, circular letters, and envelopes must be printed in black ink.

DUPLICATING WORK.

All duplicating work of the Department done on other than typewriting machines shall be performed by the Division of Publications and Supplies on requisition of the head of each bureau or office, who shall cause exact copy to be prepared for each requisition, so that changes in proof will not be necessary. All blanks, letters, etc., for distribution shall, unless otherwise ordered by the Secretary, contain the name of the Department and of the bureau issuing. The Style Book of the Government Printing Office should be followed as closely as possible in duplicating work. Copy should be, as nearly as possible, an exact counterpart of the blank or form desired, and the writing thereon should not exceed 7 inches in width.

FUNCTIONS OF EDITORIAL STAFF.

SEC. 6. The work of the editorial staff of the Department of Labor comprises:

1. Critical reading.—Reading critically all manuscripts submitted for publication and making such emendations or suggestions as seem necessary to secure compliance with law and the Department's regulations and the maintenance of its standards.

2. Supplying formal contents. Supplying or revising titles, lists of contents and illustrations, indexes, abstracts, illustration legends and headlines, and the like.

3. Typographical style.-Determining, in accordance with the law and the policies adopted thereunder by the Public Printer, the form and style of the Department's publications.

4. Recommendations.-If a manuscript or any considerable part of it is judged to be unworthy of publication, or if its publication by the Department is judged to be contrary to law, or if it needs more thorough revision than the editorial staff can undertake to give, the reader will submit to the chief of the division a written recommendation that it be not published, or that it be returned to the author for revision, stating explicitly the reasons for his action. If the chief of the division approves the recommendation, he will confer with the chief of the bureau transmitting the manuscript, and if necessary will submit the question to the Secretary. A similar course will be taken with regard to undesirable illustration copy. Cuts may be published for purposes of illustration only-never for embellishment.

5. Alterations.-(a) The editorial reader should be alert to detect errors, inconsistencies, omissions, and superfluities, and should correct or call attention to them. (b) He must use the utmost care to understand thoroughly the meaning intended before making any change, and no change should be made the propriety of which is not beyond doubt. (c) Any question that arises should be referred to the author or to the bureau transmitting the manuscript, whose decision should be accepted when not in conflict with these instructions. (d) Serious disagreements should be reported to the chief of the division, who will submit them to the Secretary should he deem it necessary. (e) The reader should strike out expressions which might give offense to any foreign power or its representatives; expressions of opinion on political issues, foreign or domestic; advertisements of industrial or commercial establishments; personal comments on employees of the United States or other Governments, and any other matter publication of which would be a breach of propriety or a violation of official courtesy. (f) Acknowledgment of assistance or courtesies in connection with work or investigations reported upon should be restricted to such as may be necessary to avoid misappropriation of credit or may be demanded by official or professional courtesy. The elaboration of such acknowledgments to include favors to individuals, the personnel of expeditions, or the services of routine employees should not be permitted, and itineraries, personal references, and details not essential to the presentation of the facts should likewise be excluded.

6. Topical arrangement.-Every paper must be made to conform to a definite plan, each topic being treated in a single place and the topics following one another in logical order. To facilitate comprehension of the plan and thus of the matter presented, all but the briefest papers should be divided into series of coordinate sections, with heads indicating as definitely as possible the subject treated in each. Any section may be subdivided if desirable, the coordination or subordination of the headings being shown by similarity or differ