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organization commander, under the provisions of this paragraph, is disallowed, the organization commander that submitted the voucher will be charged with the accountability and will be required to furnish satisfactory vouchers, or to replace the property, or to pay the money value thereof.
5. Supply officers.-In garrison designated supply officers representing the various supply departments, or line officers, are appointed by the post commander for each post under the provisions of paragraphs 206, 254, and 255, Army Regulations, unless for purposes of supply two or more are grouped together by War Department orders.
In the field issues will be made by designated supply officers who will be appointed by the commanding officer of the instruction, maneuver, mobilization, or concentration camp, or of a tactical unit serving separately with reference to supply.
Such accountable supply officers as make issues to organizations will keep the records and render the returns and reports of cost of maintenance required by paragraph 9 of this order.
6. Ammunition for target practice and for other authorized firing.-Ammunition required by organization commanders for authorized target practice, instruction firing, etc., will be furnished on memorandum receipt by post ordnance officers or other issuing officers, and at the end of each accounting period the organization commander will furnish the accountable officer with a voucher properly executed on Form No. 19, Office Chief of Ordnance, to cover all ammunition that has been actually expended for authorized purposes during the period. At the end of the calendar year any of the ammunition not actually expended will be returned to the accountable officer and the memorandum receipts withdrawn by the responsible officer. An organization holding ammunition on memorandum receipt will, upon de parting for duty at another post, furnish the accountable officer a voucher on Form No. 19, Office Chief of Ordnance, to cover all ammunition actually expended and turn in to the accountable officer all ammunition remaining on hand not pertaining to the unit accountability equipment.
7. Expendable articles.-(a) Organization Commanders, having unit accountability equipment, may obtain from the
post, or other authorized supply officers, on requisition receipt blanks (Form No. 543, A. G. O.), executed in duplicate, such quantities of expendable parts, materials, and supplies as are listed in the supply tables and are within the authorized money allowance, when such money allowance is prescribed. In any case the value of the material so issued under requisition and receipt voucher, Form No. 543, A. G. O., will be charged against the cost of maintenance of the organization, and the property will be dropped by the supply officer under that voucher as expended. When practicable, issues of expendable material will be made to each organization quarterly.
If conditions arise which, in order to maintain equipment in a serviceable condition, require the issue of expendable materials in excess of the authorized money allowance, the requisition therefor with an explanation of the necessity for the issue will be forwarded to the chief of the supply department concerned, except in the Philippines and Hawaii, where the action of the department commander will be final.
Expendable articles issued to organizations without unit accountability equipment will be covered by exchange of regular property invoices and receipts and the property regularly accounted for, by both the issuing and receiving officers, as at present.
(0) Articles which may be especially so published by any supply department as expendable under the following conditions will be replaced by supply officers upon the certificate of the organization commander that the articles are unserviceable from fair wear and tear in the service and the certificate of the post or regimental commander that they are not economically repairable and have no salable value. Lists of such expendable articles followed by the above certificates properly signed, and including the certificate of an officer that all material not useful for repair has been destroyed, will be filed as vouchers to the supply officer's returns.
8. Surplus at posts.-Supply officers will, so far as practicable, anticipate the needs of the organizations with whose supply they are charged. To this end they will carry on hand within the limits prescribed by the various supply departments such quantities of equipment and supplies in ad
dition to current requirements as the conditions under which they are serving would warrant. Should it become desirable to increase or decrease the limits prescribed either for maintenance of the unit accountability equipment of organizations, or, in the case of Engineer equipment and supplies, to meet special needs, authority will first be obtained from the chief of the supply department concerned. Requests for such authority will state reasons therefor.
Requisitions will normally be submitted prior to January 1 and June 30 of each year for the following six months if storage facilities permit; otherwise they will be submitted quarterly. When submitting these requisitions, the supply officer will furnish a statement showing the quantities of the articles requested, which were issued, or called for but not issued though authorized, during the preceding six months' period or quarter; the quantities on hand; and the maximum authorized reserve, for the organizations with whose supply he is charged; together with appropriate brief explanation of any unusual request.
9. a. Cost of maintenance.-The methods should be such that the cost obtained is the actual cost to the United States of supplying the organization with the particular equipment in question. On account of the difficulty of fixing a just credit to be given an organization for property that has been used by it, and turned in unserviceable but still repairable, it is desired, whenever practicable, that such property be retained in the organization until no longer repairable.
6. Each post supply officer, or other designated issuing officer, will keep on the prescribed form (Form No. 450, A. G. O.) Record of Cost of Maintenance, an account of the money value of all “A” and “B” equipment, certain designated articles of garrison equipment, and supplies, expendable and nonexpendable (including quartermaster property), issued to or received from organizations provided with the unit accountability equipment, except of articles issued to replace those charged to officers or enlisted men, and to replace those lost and charged to transportation companies, etc. The cost of maintenance will also include the charge for cleaning materials, spare parts, etc., required to maintain in serviceable condition property issued on
memorandum receipt. All entries on a record of cost of maintenance pertaining to unit accountability material must be covered by a voucher to the return of the supply officer on which is shown the total value of such entry. Entries on this record on account of charges for garrison equipment will have entered in the record the number of the memorandum receipt, thus: 7 (mem.). Organization commanders will, upon request, be informed of the status of their cost of maintenance account.
c. For each organization of mobile artillery, separate records of cost of maintenance will be kept as follows: One for arms, personal, organization, and horse equipment, harness and parts pertaining thereto; the other for artillery matériel under charge of an armament officer.
d. When a transfer of property, with corresponding entries on the record of cost of maintenance, results from an authorized increase or decrease in the strength of an organization or from the change from an old to a new model of equipment, such entries will be identified by appropriate notes as "change in authorized strength" or "new model to replace serviceable old model” and will not be included in the total actual cost of maintenance for the period, but will be totaled separately.
e. In computing the value of these and other issues or receipts the prices given in the unit accountability equipment manuals and tables of credits will be used regardless of the models in question. When prices are not otherwise furnished the price list will govern. When serviceable property (except field artillery matériel, etc., which is under the supervision of armament officers) which has been used is to be turned in or issued, the value thereof will be determined by a surveying officer and entered by him on the voucher of transfer. These values so determined will hold for future issues in so far as it is practicable and equitable. Similar action will be taken in the case of cleaned and repaired stores whose price is not published.
f. The cost of all repairs directed by or made under the supervision of an armanent officer will be reported by him to the local supply officer for charge, as directed herein, on the proper record of the cost of maintenance. When an armament officer directs that artillery or machine-gun matériel
or parts be turned in for repairs or replacement, the receiving arsenal will report the cost of repairs to the armament officer for transmission to the local supply officer.
g. When an organization changes station during the accounting period a copy of its records of cost of maintenance (Form No. 450, A. G. O.), together with a statement of its remaining credits under the various money allowances, will be forwarded by the old supply officer through the commanding officers of the old and new stations to the new supply officer.
h. Each post supply officer or other designated supply officer will render, through the commanding officer, to the chief of his department or corps, a report (Form No. 449, A. G. O.), showing the cost of maintenance of each organization having a unit accountability equipment, and to whom issues have been made in the preceding six months, but no record of cost of maintenance will be kept in the case of organizations engaged in operations in the field in time of war.
10. Economy of maintenance and condition of equipment to be considered by officers rendering prescribed eficiency reports of organization commanders.-Officers making the prescribed efficiency reports will consider the condition of equipment and the economy with which an organization has been maintained. In determining this, due consideration will be given to the length of time the particular officer has commanded the organization, the nature of its service, and all other circumstances which would affect the deterioration of the equipment.
11. Increase or decrease in authorized strength. Should the authorized strength of an organization be increased, the post supply officer or other issuing officer will, upon application of the organization commander, issue the necessary additional equipment, the organization commander citing on his receipt therefor the number, date, and source of the order authorizing the increase. Should the authorized strength of an organization be decreased, or should it be necessary for any reason to turn in surplus equipment, the surplus will be invoiced to the proper supply officer, whose receipt therefor, with notations thereon of the authority for the transfer, will be filed by the organization commander