1026. A yearly return of books shall be made on the first of January from every hospital or station supplied with a library, giving the authors' names (alphabetically), the titles, and the number of volumes. On the first day of each subsequent quarter of the year this return shall be compared with the books on hand, and a supplementary report made of the additions and losses, if any, which have occurred during the quarter.

Yearly return

of books.

Records of ex

1027. A list of persons examined, embracing the particulars on Form X, shall be kept by all boards of medical examiners, and aminations for promotion or apby all medical officers charged with the physical examination of pointment. candidates for appointment as officers in the Navy, and of officers for promotion, returns of which shall be made as directed in article 1028.

1028. The abstracts of enlistments and rejections shall be Abstract of encompiled from the list of persons examined. In this return the listments and rejections. names shall be arranged in alphabetical order, the surnames first, and in the case of rejections the cause of rejection shall be fully stated. The abstract shall be sent to the bureau in pasteboard case, or in a rolled form around a firm center to avoid breaking by folding, and shall be forwarded quarterly from receiving ships, recruiting rendezvous, shore stations, and at the end of the year and of the cruise from cruising ships.

1029. The senior medical officer of each hospital and shore station shall keep, or cause to be kept, a bill book, in which shall be entered a copy of the items of every voucher, noting the number of the form on which the voucher was made, the date, and in whose favor. This bill book shall be retained as one of the permanent records.

Bill book.

Sanitary

re

port from shore

1030. The senior medical officer of each hospital or shore station shall, on the first day of January of each year, submit to the stations. Bureau of Medicine and Surgery a sanitary report for the preceding year, which shall include a report of the sanitary condition of the hospital, navy yard, or station.

Employees to

dealings with pa

1031. All persons employed in the medical department of the Navy are prohibited from accepting donations or bequests from have no financial patients or contractors, or from the friends of either, and from tients. acting as administrator or executor for, or receiving on deposit any article of value from any patient.

corps.

1032. All necessary hospital and ambulance service at naval Service and hospitals, naval stations, navy yards, and marine barracks, and in duty of hospital vessels of the Navy, Coast Survey, and Bureau of Fisheries, shall be performed by the members of the hospital corps. The nurse corps (female) shall be eligible for duty at naval hospitals and on board of hospital and ambulance ships, and for such special duty as may be deemed necessary by the Surgeon General. (Art. 1620.)

1033. (1) The medical department is charged with the duty of inspecting the sanitary condition of the Navy and making recommendations in reference thereto; of advising with the Department and other bureaus in reference to the sanitary features of ships under construction and in commission, regarding berthing, ventilation, location of quarters for the care and treatment of the sick and injured; of the provisions for the care of wounded in battle; and in the case of shore stations, in advising in regard to health conditions depending on location, the hygienic construction and care of public buildings, especially of barracks and other habitations, such as camps. So far as practicable, it shall have supervisory control of water supplies used for drinking, cooking and bathing purposes, and drainage and the disposal of wastes. 52472-09-16

Duty of medical department.

shore stations.

It shall provide for the care of the sick and wounded, the physical examination of officers and enlisted men, the management and control of naval hospitals, and of the internal organization and administration of hospital ships, the instruction of the hospital corps and nurse corps (female), and the furnishing of all medical and hospital supplies. It shall advise in matters pertaining to clothing and food, so far as these affect the health of the Navy. Duty of med- (2) The senior medical officer attached to shore stations, under ical officer at the direction of the commanding officer, shall supervise the hygiene of the station and recommend such measures as he may deem necessary to prevent or diminish disease. He shall likewise examine monthly and note in the medical journal the sanitary condition of all public buildings, the drainage, the sewerage, the amount and quality of the water supply, the clothing and habits of the men, the character and cooking of food, and report in writing the conditions to the commanding officer of the station, together with such recommendations as he may deem proper. The commanding officer shall endorse his views and action thereon and, if he deem the action recommended by the surgeon undesirable, shall state fully his objections thereto. He shall then return the report, with his endorsements, to the surgeon, who shall immediately enter the endorsements of the commanding officer in the medical journal and forward the report, through official channels, to the Bureau of Medicine and Surgery, with such further report, if any, as he may deem necessary or advisable in the premises. A special sanitary report shall be made at any time when an emergency arises, and at once be forwarded, through official channels, to the Bureau of Medicine and Surgery.

Technical schools.

First enlistments in hospital corps.

Records of enlistments.

Female nurse corps.

(3) Any technical schools which are, or may be, established for the education of medical officers and the hospital corps and nurse corps shall be under the supervision and control of the Bureau of Medicine and Surgery.

(4) In the hospital corps all first enlistments, including transfers to the service, shall be made upon the recommendation of the Bureau of Medicine and Surgery, and all discharges from the corps, except upon expiration of term of enlistment or by sentence of court-martial, and all details for duty, shall be made by the Bureau of Navigation, after reference to the Bureau of Medicine and Surgery for comment or recommendation.

(5) Records of enlistments in the hospital corps, and all other papers relating thereto, shall be referred by the Bureau of Navigation to the Bureau of Medicine and Surgery for information and to afford an opportunity for recommendation; and an examination report on a form prepared by the Bureau of Medicine and Surgery and approved by the Bureau of Navigation shall be recorded in both bureaus in every case of enlistment or promotion.

(6) The Bureau of Medicine and Surgery, subject to the ap proval of the Secretary of the Navy, shall have power to appoint, or to remove, nurses in the nurse corps (female). It shall provide regulations for their examination preliminary to appointment and promotion, and prescribe the nature of their duties. All details for duty in the nurse corps shall be made by the Bureau of Medicine and Surgery, except in the case of details involving travel, all orders for which shal! be submitted to the Bureau of Navigation for approval.

CHAPTER XXIII.

PAY OFFICERS.

1034. (1) In general, the higher and more important duties Assignment to of pay officers will be assigned to the senior grades. Passed as- duty. sistant and assistant paymasters may, when required, be assigned as assistants to pay officers of a higher grade.

(2) Paymasters shall not be promoted to the grade of pay in- Promotion of spector until after they have passed a thorough examination as to paymasters. their knowledge of all the duties of their office. This examination shall be particularly exhaustive in regard to the business of general storehouses at navy yards and stations, the duties of fleet paymaster and of a purchasing pay officer.

1035. (1) Before entering upon the duties of his office every pay officer shall give bond for the faithful performance thereof, with sufficient surety, to be approved by the Secretary of the Navy. (Sec. 1383, R. S.)

(2) He shall give a new bond, with sufficient surety, every four years, or whenever required to do so by the Secretary of the Navy; and all such bonds shall be examined every two years for the purpose of ascertaining the sufficiency of the surety thereon. (Sec. 1384. R. S.)

(3) When a pay officer on shore duty in the United States is called upon to file a new bond, he will be notified sufficiently in advance to enable him to make the necessary preparations, so that the new bond may be approved by the Department on the first day of the succeeding quarter. Meanwhile he shall prepare to close his accounts at the end of business on the last day of the current quarter; and he will, as soon as the balances shall have been determined, deposit same to the credit of the United States with an assistant treasurer of the United States or other authorized depositary. Certificates of deposit covering such deposits shall be forwarded immediately to the Auditor for the Navy Department, as prescribed by article 1315, paragraph 1.

(4) A pay officer's bond takes effect from the date of its approval by the Secretary of the Navy.

(5) The issuing of a new appointment and commission to any officer of the pay corps shall not affect or annul any existing bond, but the same shall remain in force and apply to such new appointment and commission. (Sec. 1385, R. S.)

(6) The bond of a pay officer acting as an assistant to another pay officer covers the public property actually in his custody, and for which he has receipted, but does not release the senior from

a proper supervision over the acts of his subordinate.

Bonds.

New bond.

1036. A pay officer who at any time discovers an excess or de- Excess or defificiency of the public money in his custody shall immediately ciency of public report the fact to his commanding officer.

money.

Clerical assist

ance.

Duty on board

out.

1037. (1) A fleet paymaster, a pay officer of a ship with a complement of more than one hundred and seventy-five persons, a pay officer of a supply steamer, store vessel, receiving ship, shore station, or the Naval Academy, a general storekeeper or a general inspector of the pay corps shall be allowed a clerk.

(2) The pay officer of a ship shall be allowed a yeoman.

(3) A pay officer shall be allowed the assistance of one person when settling his accounts after detachment; it shall be a clerk, if he has recently had one, otherwise a yeoman. Additional assistance requires the special authority of the Secretary of the Navy.

1038. Upon joining a ship fitting out the pay officer shall careship when fitting fully examine the pay office, storerooms, and other spaces allotted for the stowage of provisions and supplies in his charge; and shall report in writing to the captain their capacity and any defects or deficiencies in their arrangement.

The pay division.

Care of store

1039. (1) The pay division shall consist of all pay officers attached to the ship, the paymaster's clerks, yeomen and jacks-ofthe-dust, the commissary stewards, cooks, bakers, storemen, and such other persons as may be assigned to it by the commanding officer.

(2) It will muster at quarters at a place designated by the captain.

(3) The senior pay officer shall take charge of the division and make the usual report in regard to absentees.

(4) In battle, the members of the division shall be stationed by the captain where they will be of the greatest service.

(5) For the issue of money, small stores, and clothing, the enlisted men of this division shall form part of the powder division. (6) On board vessels of the third and fourth rates, the commanding officer may, at his discretion, assign the pay officer, in addition to his other duties, to a station at quarters as an assistant to the officer in charge of the powder division, except in cases where the pay officer is the senior of the two. Pay officers so assigned shall be afforded every assistance and opportunity to learn and become familiar with their duties in the powder division, as provided in article 671, for other junior officers of division. Nothing in this regulation is to be construed as relieving any of the officers charged with the care, preservation, and inspection of smokeless powder from any part of their responsibility for the

same.

1040. (1) The senior pay officer shall take charge of the pay rooms and stores. office, store and other rooms which are kept locked, keeping the keys in his custody. He shall see that store and other rooms assigned to the pay department are clean, dry, well ventilated, and in good order, and that they are prepared for inspection at the same time as the other parts of the ship.

(2) He shall see that no private articles are stowed in these rooms; and that they are not used as sleeping apartments without the captain's knowledge and authority.

(3) He shall see that stores in his charge are properly cared for, as hereinafter provided.

(4) Except when another pay officer has been especially detailed for such duty, he shall act as commissary officer of the ship and have charge of the general mess and of the commissary steward, cooks, bakers, and others at the ship's galley. His responsibility shall end with the delivery of the food to the messmen.

(5) He shall pay particular attention to the proper financial conduct and judicious administration of the mess. Under his direction the commissary steward shall attend to the daily marketing, exercise supervision and control over the galley and provision storerooms, and perform such other duties as he may direct. (6) No article of provisions ordinarily obtained from the general storekeeper, or under bureau contract, shall be purchased from outside dealers, unless by authority of the Bureau of Supplies and Accounts or, in emergency, by special direction of the captain.

(7) No person employed in the service of the general mess shall be paid ration money or any extra compensation by the commissary officer or his assistants, or by subscription from the crew. Individual contributions to the mess are prohibited.

Purchases from dealers.

1041. The pay officer shall, in the event of discovering de- Loss of or terioration, loss, or destruction of any of the public property in damage to pubhis charge, immediately report the fact to his commanding officer.

lic property.

1042. (1) Pay officers shall forward through the captain all Transmitting reports and communications, except correspondence with the official papers. Treasury Department and accounts and returns. (Art. 1382, par. 1.)

(2) Applications to the Comptroller of the Treasury, under the act approved July 31, 1894, for his decision upon any question involving a prospective payment, shall be forwarded through the usual official channels to the Navy Department, for transmission to that officer.

1043. The pay officer shall, when necessary, make written suggestions or reports to the captain concerning supplies and stores for the ship.

Suggestions.

In case of fire

1044. (1) In case of fire or shipwreck, it shall be the special duty of the pay officer, to secure and preserve the accounts of or shipwreck. officers and men, the public money, and such other public papers and property, in the order of their value, as circumstances permit.

(2) In every case of the loss or capture of a vessel belonging to the Navy of the United States, the proper accounting officers of the Treasury, under the direction of the Secretary of the Navy, are authorized, in the settlement of the accounts of the paymaster of such vessel, to credit him with such portion of the amount of the provisions, clothing, small stores, and money with which he stands charged on the books of the Auditor for the Navy Department as they shall be satisfied was inevitably lost by such capture or loss of a public vessel; and such paymaster shall be fully exonerated by such credit from all liability on account of the provisions, clothing, small stores, and money so proved to have been captured or lost. (Sec. 284, R. S.)

1045. The pay officer of a ship shall transmit to the Navy De- To transmit a partment (Bureau of Navigation), on the day the ship is placed list of officers. out of commission, a list of officers then attached to the ship, stating opposite the name of each the date of his orders to the station or ship, and the date of his reporting on board.

1046. A clerk or yeoman shall not sign an official paper for the pay officer.

1047. (1) In case of the death, unauthorized absence, mental or physical incapacity as determined by competent medical authority, of a pay officer on duty, or if necessary to relieve him from duty for any other cause, the commanding officer of the ship or station

Clerks and yeomen shall not sign.

Death or incapacity of a pay officer afloat.