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Approval of

bills.

Vouchers, how prepared.

Final disposition of bills and requisitions.

Public bills for telegrams or cablegrams.

SECTION 5.-PUBLIC BILLS.

1221. (1) Public bills for supplies shall be accompanied by two memorandum copies. The public bill shall bear the approval of the captain of the ship and a certificate by the head of department for which the supplies were purchased that the articles were inspected as to quality and quantity and received into his custody. (2) No public bill shall represent purchases for more than one ship.

(3) In the preparation of public bills and memorandum copies, the latest classified schedule shall be adhered to in the arrangement of items. Each public bill shall embrace supplies under but one bureau and one appropriation, and shall show the number of the requisition and date of approval. The trade name of coal purchased must be mentioned.

(4) The date of each purchase, and the name, number, or quantity, price of each article, and amount in the currency of the country, with its equivalent amount in United States money at the legal or authorized rate, must be distinctly specified. All receipts for payments in currency must express the amount paid in words legibly written at full length. When payment is made by check or bill of exchange, no receipt shall be taken, but, instead, there shall be noted on the public bill, the date, number, and the amount of the check, and the depositary on whom drawn, or, in the case of a bill of exchange, its number and amount, and whether drawn on the fiscal agents or the Secretary of the Navy.

(5) When purchases have been made by the fleet paymaster, the dealers' bills, after certification by the fleet paymaster as to their correctness, shall be forwarded to the vessel concerned for preparation of the public bills by the pay officer thereof. When the public bills have been properly certified as to receipt and inspection, they shall be forwarded to the flagship for payment. Such bills shall not be approved by the commanding officer of the vessel concerned.

1222. (1) The public bill shall have attached to it the original requisition and the merchant's bill, expressed in the currency of the country or in the same currency in which the transaction is entered in the merchant's books and accounts, and be forwarded to the Auditor for the Navy Department with the quarterly accounts of the pay officer. Should there be a difference between the public bill and the merchant's bill, such difference shall be explained on the latter, but in no case shall the items, quantities, prices, extensions, or footings in the merchant's bill be altered in any respect.

(2) Public bills covering payments for telegrams or cable messages must be accompanied by the originals or certified copies thereof, except in cases of confidential messages, when the officer sending them shall certify that such messages were of a confidential character and in his judgment it would be prejudicial to the public interests to disclose their contents; that they were actually transmitted, are correctly stated, and were day or night messages, as the case may be. The voucher shall also show whether directions were given to transmit the messages over bond-aided lines. The amount paid for the transmission must be noted on each telegram or cable message in United States currency.

(3) Public bills for payments of freight must be accompanied by the accomplished original bill of lading.

(4) One memorandum copy of each public bill shall be forwarded to the Paymaster General with the monthly abstract of expenditures.

(5) One memorandum copy shall be retained by the pay officer making payment for his files.

(6) The pay officer shall forward a memorandum copy of every public bill, as soon as practicable after it is paid, to the commander-in-chief for the files of the fleet paymaster. (Art. 1382, par. 1.)

(7) He shall also furnish heads of departments with memorandum copies of public bills pertaining to their departments in lieu of invoices, and memorandum copies to the bureaus concerned, except to the Bureau of Supplies and Accounts and the office of the Secretary of the Navy.

Public bills

for freight.

Public bills

1223. Public bills of torpedo boats and other vessels not having pay officers on board shall be paid by the pay officer of a flag of torpedo boats. or other ship with which they may be in company, if practicable; otherwise, by the pay officer having their pay accounts.

SECTION 6.-CLOTHING AND SMALL STORES.

stores, how

1224. Clothing and small stores shall be issued every week Issues of clothday (except for five days prior to the issue of monthly money, and ing and small five days prior to the end of the quarter), at such hour as may made. be directed in writing by the commanding officer. 1225. (1) Pay officers shall furnish with their quarterly pay Outfit on first rolls an order from the commanding officer to credit newly en- enlistment. listed men with the recruit outfit.

(2) All enlisted men of the Navy shall receive, on first enlistment, outfits of the values stated in article 1134, paragraph 16. (3) Commanding officers shall direct which of the amounts there given is to be allowed in each case of first enlistment.

(4) Pay officers taking up the accounts of newly enlisted men shall, when directed by the commanding officer, immediately issue the allowed outfit to each man. Their accounts shall be credited only with the exact amount of the outfit drawn. No further credit shall be made as outfit, except in cases where the complete outfit is not furnished at once; and if a man be transferred before receiving the full outfit a note shall be made on the transfer account giving amount remaining to be credited. In such cases the remainder of the outfit shall be furnished as soon thereafter as practicable.

Issue of outfit to all recruits.

Requisitions.

(5) A man discharged during the first six months of a first Refund of outenlistment for any cause other than disability incurred in the fit on discharge. line of duty shall have checked against his accounts prior to discharge the cost of such portion of allowed outfit as he has drawn. 1226. Memorandum requisition for clothing and small stores on the prescribed form shall be signed by the division officer. When such requisition is presented for issue, the articles delivered in accordance therewith shall be recorded on a duplicating form provided for the purpose and receipted for thereon by the purchaser. A copy of this receipt shall invariably be delivered to the purchaser with the articles. The original receipt shall be retained by the pay officer for transmittal to the Auditor for the Navy Department. The memorandum requisition shall be com

Issues to supernumeraries.

To torpedo boats.

Issuing prices fixed yearly.

Revaluation

of damaged articles.

Authorized components,

combinations,

and variation.

Issue of fresh provisions.

To be obtained from contractors.

Provisions al

fit for issue.

pared with the original receipt and held until after the quarterly accounts have been forwarded, when it may be destroyed.

1227. (1) For issues of clothing and small stores to supernumeraries entitled to pay, invoices of the articles shall be sent to the pay officer having the accounts, together with the original receipts of the men and requisitions for all issues covered thereby. An officer shall witness these issues to supernumeraries and sign the receipt as such.

(2) Any pay officer may, when necessary, issue clothing and small stores to the crews of torpedo boats or other vessels having no paymaster on board, and such issues shall be treated as prescribed in paragraph 1 of this article when the pay officer making the issue is not the one having the accounts of such men.

1228. All issues and expenditures of clothing and small stores shall be made at the prices established by special order for each calendar year.

1229. (1) Articles of clothing and small stores found by survey to be damaged but fit for issue may be revalued by survey and issued, at the reduced prices fixed, in the same manner as other clothing and small stores.

(2) When a bale of clothing is opened the paymaster of the vessel shall note the date of manufacture and inspection, examine the clothing, and, if not in strict accordance with the samples, he shall not issue it, except by direct authority of the commanding officer; but no clothing shall be pronounced unsuitable for issue on account of not meeting regulation requirements until the same has been surveyed by a board of survey. The survey shall specify wherein each garment differs from regulation requirements, that the necessary alterations can not be made by the ship's tailor, and shall be forwarded to the Navy Department, accompanied by the garments recommended as unsuitable for issue, and each such garment shall have attached to it its "garment ticket" and a copy of the "bale marks."

SECTION 7.-RATIONS.

1230. Sections 1580 and 1581, Revised Statutes, as amended. establish the components of the navy ration, their legal combinations, the substitutes allowed, and the possibilities of variation in issue.

1231. (1) The captain may cause fresh meat and vegetables to be issued to the crew whenever he deems such action advisable and circumstances permit. He may authorize the issue of poultry (as fresh meat) on legal holidays, when it can be procured at reasonable prices.

(2) At every place where there is a contract therefor, all fresh provisions shall be obtained from the contractors except, as specified in the contract, when satisfactory delivery is not made thereunder.

1232. If any of the crew object to the quality of the provisions leged to be un- issued to them, the pay officer shall at once request a survey. If. in the judgment of the surveying officer, the provisions are of proper quality, they shall be issued, notwithstanding objections, unless the captain shall direct otherwise. If, however, the provisions are not approved, others of a better quality shall, if on board, be at once issued in their stead.

1233. Perishable provisions shall not be procured in greater quantities than can probably be used before spoiling.

Supplies of perishable articles.

Issues to offi

1234. (1) Such provisions as, in the opinion of the pay officer, can be spared from the supply on board, without unduly reducing cers' messes. the quantities for regular issue, may, with the approval of the captain, be sold to officers' and other messes at their average cost price, to be delivered only at the regular times and places of issue; but no person or mess shall be permitted to purchase a full allowance of any article while the crew is on short allowance thereof.

Accounts of

(2) Pay officers shall keep regular accounts of provisions so issued, entering the same separately in the quarterly returns, and sales to messes. shall receive payment for them monthly, crediting the Government, under the head of " Provisions," with the amount so received.

(3) At the end of the quarter an invoice, in duplicate, shall be made, showing the total quantity and value of each article issued, and the aggregate value, which the pay officer shall sign, and one copy shall be forwarded with his quarterly returns to the Paymaster General.

tain naval sta

(4) Such pay department stores as can be spared with due re- Sales to elvil gard to the maintenance of the necessary stock on hand, may, employees at cerunder the direction of the commandant, be sold to officers and en- tions. listed men of the Navy and Marine Corps, also to civil employees at naval stations beyond the continental limits of the United States and in Alaska.

(a) A requisition (in triplicate) on the prescribed form shall, Requisitions in each case, be made by the applicant, for such pay department by civil emstores as he may need for actual use by himself and his imme- ployees. diate family; and he shall certify upon this requisition not only that the stores are required for his personal or family use, but also that he will not sell, exchange, or otherwise improperly dispose of them. The requisition, after approval by the head of the department upon whose rolls the civil employee is borne, shall be forwarded to the officer having charge of the supplies, through the commandant, who shall carefully scrutinize it and satisfy himself that the requisition is correct before approving it. Such approval by the head of a department shall be considered sufficient evidence that the applicant is a bona fide civil employee of the National Government. Requisitions shall not be made oftener than twice each month unless absolutely necessary.

(b) Upon receipt of the approved requisition, the issuing officer shall enter the value of each article thereon, and upon the payment in cash for the value of the stores, shall make the issue; but no stores shall be issued in advance of a requisition or until payment in cash has been made. A suitable issuing room shall be provided, and, if necessary, a trustworthy person detailed to take charge and keep the accounts thereof.

(c) The issuing officer will forward all three copies of the requisition, accompanied with the necessary amount of money, to the pay officer of the station, who shall receipt therefor on the face of the requisition, return two copies to the issuing officer, and retain the third for his files.

(d) Stores so issued will be expended in the accounts of the issuing officer as "Sales for cash to civil employees" and a copy of

Issues.

How expended.

Civil employees in Alaska.

Denial of privilege.

Commutation for reduced rations.

The ration defined.

Commutation

of rations during actual time not drawn.

Subsistence of

the requisition forwarded as an expenditure voucher with his quarterly returns.

(e) The amounts of money received shall be taken up by the pay officer of the station in his account current under "General account of advances," to be adjusted, to the credit of the proper appropriation, as cash sales of pay department stores to civil employees.

(f) Subject to the foregoing requirements, civil employees in Alaska, or other place where there is a supply ship, may purchase from the pay officer of a vessel such stores as can be spared.

(g) If a civil employee prove himself unworthy, the commandant or commanding officer may deny the privilege of purchasing stores.

1235. If necessity arises for putting a crew upon short allowance, payment shall be made for the allowance thus diminished according to the scale of prices for the same established at the time of such diminution. (Sec. 1582, R. S.)

1236. The ration is not a part of the pay, but is a limited allowance by the Government, under certain conditions defined by law. Commutation of rations by the enlisted men is not a right, but an allowance granted only by executive authority..

1237. (1) Rations stopped for enlisted men of the Navy and Marine Corps shall be commuted for the actual period of time during which they are not drawn.

(2) The number of rations to be commuted for chief petty officers' messes and for men of the messman branch is left to the discretion of the commanding officer; but no enlisted man shall be allowed to commute his ration and subsist himself without special authority from the Bureau of Navigation.

(3) Provisions issued to messes composed of men whose rations are commuted shall in all cases be treated as provisions sold to messes for cash.

(4) The crews of torpedo boats and vessels not carrying pay crews of torpedo officers shall be subsisted under the direction of the commanding boats, etc. officers, who shall procure the provisions necessary for the purpose from general storekeepers, ships' pay officers, and from dealers, keep a record thereof, and notify the pay officer having the accounts on the prescribed form in accordance with the instructions contained thereon.

Men electing

homes on board receiving ships.

Rations of absentees to be stopped.

(5) Provisions procured from dealers shall be paid for on public bill by the pay officers having the men's accounts, or by other pay officers when circumstances render such action advisable.

(6) All expenditures of provisions for the crews of such vessels shall be treated as "over issues," and must not exceed in value the allowable issues of provisions according to the ration law.

(7) The values of the allowable issues will be found by multiplying the total number of rations of men actually subsisted during any period by the average cost of a ration.

1238. Honorably discharged men electing homes on board receiving ships are entitled to one ration per day. This ration can not be commuted.

1239. The pay officer shall be promptly notified when men are sent to a hospital for treatment, or when absent from their ship or station with or without leave. In all cases the issue of rations or commutation therefor shall cease during such absence.

1240. The number and value of rations stopped on account of

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