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Calling to Order. SECTION 1. The Annual Conference shall be called to order by the President, or, in his absence, by the Vice-President, or, in the absence of both the Presdent and Vice-President, by the Secretary of the last preceding Conference.
Roll Call. SEC. 2. The Secretary shall call the roll of members by states and report the names of those present.
Officers. SEC. 3. The Conference shall annually thereupon proceed, upon nomination of a committee appointed for that purpose, or by a direct vote of the Conference, as it shall determine, to elect a President, a Vice-President, Treasurer, Secretary and Assistant Secretary, who shall serve as such during the Conference and until their successor shall be elected.
All officers, except the Assistant Secretary, shall be chosen from the Commissioners.
Duties of Officers.-President. SEC. 4. The President shall preside at all meetings of the Conference, appoint all standing committees and, unless otherwise ordered by a vote of the Conference, he shall also appoint the members of special committees. It shall be his duty to make an annual address or report to the members of the Conference.
Vice-President. Sec. 5. The Vice-President, during the absence or inability of the President, shall possess all the powers and perform all the duties of the President in his stead.
Treasurer. SEC. 6. The Treasurer shall receive all the funds of the National Conference of Commissioners and shall keep and
1 Amendment adopted in 1906.
disburse the same, under the direction of the Executive Committee. He shall give bond with a surety company as surety for the faithful performance of his duties, in such form and in such amount as may be from time to time required by a vote of the National Conference, and such bond shall be deposited with the President for safe keeping. The premium on such bond shall be paid by the Conference. He shall keep, or cause to be kept, regular books and full accounts, showing all the receipts and disbursements, which books and accounts shall be open at all times to the inspection of the President or any member of the Executive Committee. He shall report, at each Annual Meeting of the Conference, as to the financial condition of the treasury, with a detailed statement of the receipts and disbursements. All of the funds of the National Conference shall be deposited in the name of the Treasurer, in such deposit banks or trust companies as shall be designated from time to time by a vote of the Conference ; such funds shall be disbursed by the Treasurer by checks signed by him, every voucher having endorsed upon it the approval of the Chairman of the Executive Committee.
Secretary. Sec. 7. The Secretary shall keep a record of the proceedings of the Conference, and of such other matters as may be directed to be placed on the files of the Conference; he shall keep an accurate roll of the officers and members of the Conference, with the dates of the attendance of each Commissioner, the date of his commission and the term thereof; he shall issue notices of all meetings of the National Conference, in such form as shall be approved by the Executive Committee; notify the members of all committees of their election or appointment, conduct the correspondence of the Conference, and report to the Executive Committee, prior to the Annual Conference, a summary of his transactions during the year; shall perform such other duties as may be required of him by the Conference, the President, or the Executive Committee, and his books and papers shall at all times be open to the inspection of the Executive Committee, and he shall receive such compensation for his services as shall be allowed by the Conference.
Assistant Secretary. Sec. 8. The Assistant Secretary shall assist the Secretary in the performance of his duties, and act for him in his absence.
Committees. Sec. 9. The President, as soon as may be after his election, shall appoint the following standing committees :
1. Executive. 2. Commercial Law. 3. Wills, Descent and Distribution. 4. Marriage and Divorce. 5. Conveyances. 6. . Depositions and Proof of Statutes of Other States. 7. Insurance. 8. Congressional Action. 9. Appointment of New Commissioners. 10. Purity of Articles of Commerce. 11. Uniform Incorporation Law. 12. The Torrens System and Registration of Title to Land. 13. Banks and Banking.
Order of Business. SEC. 10. At each session of the Conference the order of the business shall be as follows, unless otherwise ordered by the Conference:
1. Call of the Roll.
6. Report of Standing Committees and discussion thereof in the order named in article III, section 2, of the Constitution,
7. Reports of Special Committees.
Reports of Committees, Sec. 11. All reports of committees shall be in writing. No Commissioner or person privileged to participate in the discussions, except the member of the committee making the report, shall speak more than once to the subject matter of the report, nor for more than ten minutes, until after all the Commissioners shall have had an opportunity to be heard. A stenographer shall be employed at each annual meeting.
Motions and Resolutions.
SEC. 12. Motions and resolutions shall, on request of the Chair, be reduced to writing and be referred at once to the appropriate committee, unless otherwise directed by a majority vote of members present.
When a question is under debate, no motion shall be received
1. To adjourn.
7. To postpone indefinitely. Which several motions shall take precedence in the order in which they stand arranged. When a recess is taken during the pendency of any question, the consideration of such question shall be resumed upon the reassembling of the Conference unless otherwise determined.
A motion to adjourn shall always be in order; that and the motion to lay on the table shall be decided without debate. A motion for recess, pending the consideration of other business, shall not be debatable.
Absence of Members of Conference. Sec. 13. When any state having a commission shall fail to be represented at two consecutive meetings of the Conference, the President shall notify the Governor of said state of the absence of its Commissioners for such action by the Governor as he may deem proper, and unless the non-attendance has been excused by the Conference.
Reports of Committees. Sec. 14. Each committee whose province is some branch of law shall report annually what, if any, recommendations it desires to make; what progress has been made in securing the adoption of bills, within its province, already recommended by the Conference; and what difficulties have been met in securing the adoption of such bills. It shall be the duty of the Executive Committee to call the attention of the Chairman of each such committee to this rule a reasonable time each annual meeting of the Conference.
Printing, Etc. Sec. 15. All papers read before the Conference shall be lodged with the Secretary. The annual address of the President, the reports of committees, and so much of the proceedings at the Annual Conference as the Executive Committee shall direct, shall be printed; but no other address made or paper read or presented shall be printed, except by order of the Executive Committee.
The Secretary shall send one copy of the report of the proceedings of the Conference to the President of the United States, and to each of the Justices of the Supreme Court thereof, and to the Library of the State Department, and of the Department of Justice thereof, and to the Governor, and to the Chief Judge of the Court of last resort of each state, and to the State Librarian thereof, and to such other persons or bodies as the Executive Committee may direct.