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and instruments of staff officers necessary to the performance of their duties, and for the medical chests of medical officers; also for the professional books, including standard works of fiction, of officers changing station, officers ordered home for retirement, graduates of the United States Military Academy, and officers joining on first appointment, which they certify belong to them and pertain to their official duties. Invoices of packages turned over to the shipping officer will be accompanied by the certificate of the officer as to character of books, and a certified copy will be attached to the bill of lading issued at the initial point of shipment.

Shipment of professional books will be made at unlimited valuation as provided for the baggage allowance in paragraph 1136.

TRANSPORTATION OF SUPPLIES.

1140. Officers turning over public property to a quartermaster for transportation will plainly mark each package with the name and address of consignee, a list of its contents, its weight, and "U. S."

1141. An officer who turns over supplies to another for transportation in the best condition in which it is possible to put them is relieved from any further responsibility therefor by the receipt of the officer to whom they are intrusted for transportation. Procedure in case of loss, damage, or deficiency found on arrival at destination will be as prescribed in paragraph 721.

1142. Transportation by express, when in excess of cost by ordinary freight, must be limited to emergencies and shipments of delicate instruments, and vouchers in payment must show the emergency or the character of the instruments transported and authority for such transportation. Upon application approved by the department commander, a quartermaster may transport public funds by express. In such cases he will receipt only for so many sealed packages said to contain so much public money. When an absent disbursing officer sends his check to the order of the quartermaster, requesting him to express the amount named therein, the latter will receipt for the actual amount to be transported. In case of loss of funds by unavoidable accident the shipping officer will not be held responsible, and the officer accountable for the funds must seek relief through application to the Court of Claims or to Congress.

1143. Supplies issued to the several States and Territories under the laws for arming and equipping the militia will be turned over to the Quartermaster Corps for transportation and delivery at the railroad depot or steamboat dock nearest to the point within the State or Territory designated by the governor thereof. Separate bills of lading will be used in shipping this property.

1144. A quartermaster is authorized to transport books and musical instruments purchased for, or donated to, post chapels or to post or company libraries, and gymnastic and athletic appliances purchased with regimental, exchange, or company funds, for the use of troops, from the nearest market to the post or station of the troops. Also to furnish transportation at public expense for reading matter donated for use of the enlisted men of the Army, or the United States Military Prison at Fort Leavenworth, Kans., such transportation to be furnished from place of donation to the post, hospital, or prison where intended for use. All such packages will be impersonally addressed and consigned to the proper commanding officer of troops or hospitals, or the commandant of the prison.

1145. The Quartermaster Corps is authorized to ship (under the regulations governing the transportation of military property, and on the same forms of bills of lading) articles donated to the Medical Museum at Washington, the

library and museum of the Military Service Institution at Governors Island, N. Y., or the United States Military Academy at West Point, N. Y. Packages will be marked with the name of the institution, and sent in care of the depot quartermaster at Washington or New York, or the quartermaster at West Point.

CLOTHING AND EQUIPAGE.

1146. Tables showing the price of clothing and equipage for the Army, the allowance of clothing in kind to each soldier for each year of his enlistment, and his clothing money allowance for each year, month, and day, also the allowance of equipage to officers and enlisted men, will be published in circulars from the office of the Chief of the Quartermaster Corps.

1147. Estimates of clothing will be made quarterly, as follows: On January 1 for the quarter ending June 30; on April 1 for the quarter ending September 30; on July 1 for the quarter ending December 31; on October 1 for the quarter ending March 31.

1148. Based upon the minimum and maximum quantities of the various articles of clothing, as determined between which limits the stock of clothing will be maintained, and upon the probable necessities of the command to be supplied, as shown by previous issues, the quartermaster will prepare the quarterly estimates of clothing in triplicate and submit them to the commanding officer for his action.

These estimates will show the number of each article on hand (giving size) and the number probably required for the period for which the estimate is made. It will also show the number of each article surplus that can be spared for issue at other posts. When approved by the commanding officer, two copies will be forwarded to the department quartermaster.

1149. The department quartermaster, upon receipt of the several estimates, will carefully revise the same and note the articles reported as surplus and available for issue at other posts. He will then submit the estimates with his recommendations to the department commander. Surplus articles at any post in the department should be recommended for transfer to other posts where they are required. Articles that can not be supplied from a surplus should be recommended for supply from the depot designated to supply these articles.

1150. After approval by the department commander, the estimates amended to show the number of each article not filled from surplus at other posts will be disposed of as follows:

One copy will be retained in the office of the department quartermaster and the other one forwarded directly to the depot designated to supply these articles, so as to reach it not later than February 1, May 1, August 1, and November 1, respectively.

1151. Should the quantity of clothing and equipage supplied upon the quarterly estimates prove inadequate, a special requisition in triplicate, giving reasons therefor, should be made and forwarded to the department quartermaster, and after approval by the department commander one copy will be retained for record in the office of the department quartermaster and the remaining two copies forwarded directly to the supply depot, except requisitions for band instruments or parts thereof, which will be sent to the Chief of the Quartermaster Corps directly. In case of absolute necessity, call for such articles as are urgently needed may be made by telegraph.

1152. Officers of the recruiting service will forward special requisitions for such articles of clothing and equipage as may be needed directly to such depots

of the Quartermaster Corps as may be designated by the Chief of the Quartermaster Corps. Care will be exercised to prevent unnecessary accumulations of clothing and equipage and other supplies. Lists of such surplus property as may be on hand and not required will be submitted directly to the Chief of the Quartermaster Corps.

1153. To enable post quartermasters to form an approximate basis as to the sizes required, each company or detachment commander will, whenever called upon, furnish that officer with a statement of the sizes of the various garments worn by the enlisted men composing said commands.

1154. All officers making estimates or requisitions for clothing and equipage will conform to regulations and orders fixing allowances. The sizes furnished require very little, if any, alteration, and estimates should be made as near the exact requirements of the men as possible.

1155. Should any of the sizes of clothing supplied prove inadequate, measurements stated upon prescribed blanks will be forwarded with the estimate for the garments. A certificate that the enlisted man for whom such clothing is intended can not be fitted with the sizes of clothing furnished should accompany each requisition. Additional cost of manufacture, as given in annual price list, will be charged in each case.

1156. The clothing estimated for by each company or detachment commander should, as a rule, be held subject to its wants, but in case of need it may be otherwise issued, and the quartermaster will then call for a sufficient quantity to replace it if necessary.

1157. When clothing is required a requisition in duplicate, enumerating the articles needed and showing the totals required, will be prepared by the company or detachment commander on the prescribed form. This requisition, when approved by the commanding officer, will be sent to the quartermaster, who will enter on the upper half of both copies the totals which can be actually supplied. The quartermaster will then enter on the upper half of both copies the money value in words and figures of the total amount of clothing to be issued, prepare the items for issue, and send due notice to the company or detachment commander when the clothing is ready for issue. After verifying the quantities of clothing entered in the upper half of the requisition by the quartermaster, the organization commander will sign on the upper half of the original a memorandum receipt to the effect that he has received for issue the articles noted in column "Total issued," and will remove the articles from the quartermaster's storehouse.

The upper half of the original (the requisition) thus signed will be detached by the quartermaster and retained by him as a memorandum receipt. The lower half of the original (the receipt) and the entire duplicate copy (requisition and receipt) will be turned over to the organization commander at the time of issue of clothing.

After the clothing has been issued to the enlisted men by the organization commander, the lower half (the receipt) of both copies should be filled in by the organization commander, showing the actual quantity of each article issued, and a red line drawn through each blank space and the certificate of the organization commander at the foot thereof completed.

The lower half of the original and the complete duplicate, together with all clothing not actually issued to enlisted men, will then be returned to the quartermaster, who will, upon receipt thereof, verify the upper half of the original in' his possession with the issue certified to by the organization commander, taking into account the articles returned, which should be noted on the upper half of both copies. After satisfactory settlement of all differences the quarter

master will certify to the money value of the articles returned on the upper half of both copies and return the upper half of the original to the organization commander.

The receipt, serially numbered, will be filed by the quartermaster after he has entered thereon the value of the clothing actually issued, as a voucher to his return and forwarded to the Chief of the Quartermaster Corps as authority for dropping the items therefrom. The duplicate form complete will be retained by the quartermaster as a voucher to his retained return.

Should the prices of the articles issued differ from the prices announced in the annual clothing order, the quartermaster will note on both parts of the form the necessary information regarding the items and their prices.

Issues to individuals will be made at once by the company or detachment commander or other commissioned officer representing him. The transaction will be recorded in the "Detailed statement of clothing" and in the clothing account on the soldier's "Descriptive list," the latter to show the date of issue, voucher number of requisition, money value of clothing drawn, and signatures of soldier and of witnessing officer.

1158. In the case of a soldier serving at an ungarrisoned or isolated station the officer who keeps the soldier's descriptive list will prepare the requisition and sign the receipt for the clothing.

1159. Each soldier's clothing account will be kept by the company or detachment commander on the blank provided for that purpose. The account will show the money value of the clothing received by the soldier at each issue and his receipt therefor will be taken on the blank. Gratuitous issues will be entered separately, but their money value will not be deducted from the soldier's regular clothing allowance.

1160. Company and detachment commanders will settle the clothing account of every enlisted man of their commands on June 30 and December 31 of each year, without regard to date of individual enlistment. The entire amount found due the United States will be charged to the soldier upon the pay rolls for the period embracing the date of settlement and on subsequent rolls until the whole amount is deducted.

1161. The clothing money allowance will consist of an initial allowance and a yearly allowance. The initial allowance is intended to cover the cost of all clothing required between date of enlistment and the date upon which the recruit is taken up for full duty, but will not be considered as fully earned by the soldier until he shall have completed six months' service. The yearly allowance and the initial allowance will be determined by the annual estimated value of the clothing. One-sixth of the initial allowance will constitute the monthly share, and one-thirtieth of the latter the daily share of the initial allowance actually accruing to the soldier. When the clothing account of a soldier is opened in the organization to which he has been assigned, he will be credited with the initial allowance. At the first settlement thereafter he will be credited with the portion of the yearly allowance accruing between date of enlistment and date of settlement as determined by the monthly and daily rates. At each succeeding settlement he will be credited with half the yearly allowance, and at the expiration of his term of service will be credited with the amount due from last settlement as determined by the monthly and daily rates.

1162. When a soldier is separated from the service during the first six months of his enlistment, any clothing allowance which may have been previously credited to him will be disregarded, and the allowance to be credited in the settlement of his clothing account will be determined from date of enlistment to date of separation from the service, the initial allowance according

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to the table of allowances in force at the date of enlistment, and the yearly allowance according to the table of allowances in force at the date of separation from the service; if, however, the service includes a June 30 settlement date, that part of the yearly allowance applicable to the service terminating on June 30 will be determined according to the table of allowances in force on that date, and the remainder of the service by the table of allowances in force at the date of the separation from the service. He will be given no credit for clothing not drawn in kind unless the total value of the clothing charged to his account shall be less than the amount of credit accruing between date of enlistment and date of separation from the service. This will be determined by adding to the allowance due at the yearly rate the portion of the initial allowance corresponding to the number of months and days of service. Thus, if such soldier has had three months and three days' service the allowance to be credited from date of enlistment to date of separation from the service would be the sum of three times the monthly allowance, three times the daily allowance, three times the monthly share of the initial allowance, and three times the daily share of the initial allowance. No deduction will be made from the initial allowance because of unauthorized absence prior to the date of separation from the service. Should the clothing charged to the soldier amount to less than this sum, the difference will be due him; but the final account of such soldier shall show no indebtedness to the United States for clothing overdrawn unless the total amount charged for clothing shall exceed the entire initial allowance increased by the portion of the yearly allowance accruing between date of enlistment and date of separation from the service, in which case the excess shall be charged as due the United States for clothing overdrawn. When a soldier is separated from the service at any time after the expiration of the first six months of an enlistment, he will be credited in the settlement of his clothing account with the allowance accruing between date of last settlement and date of separation. from the service as determined by the monthly and daily rates. When for the convenience of the Government a soldier is retained in the service after the expiration of his term of enlistment, his clothing money allowance at the regular rate will be credited for the period of such retention.

1163. The balance due the soldier at date of settlement will be credited to him upon his clothing account. It will not be placed upon the pay rolls, but the final balance due at date of discharge will be entered upon his final statements. In case of transfer, the balance due the soldier or the United States will be entered on the descriptive list. All balances of this character will be stated in words and figures.

1164. The clothing account of a soldier who deserts should be settled in full to date of desertion. The balance due to him or to the United States will be entered on the next pay roll after date of desertion. In determining this balance, where the desertion occurs within the first six months of enlistment, any clothing allowance which may have been previously credited will be disregarded and the allowance to be credited will be the portion of the initial and yearly allowances accruing from date of enlistment to date preceding date of desertion as indicated in paragraph 1162. Where the desertion occurs after the first six months of enlistment, the settlement to last regular settlement date, June 30 or December 31, will not be disturbed, and in settling the account to date of desertion additional credit will be given for the portion of the yearly allowance accruing from date of last settlement to date preceding date of desertion as shown by the monthly and daily rates.

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