To be marked

(5) Immediately after supplies received by purchase shall have after inspection. been inspected they shall be tagged or marked with the name of the bureau under which purchased, number of contract or openpurchase requisition, the account, number of inspection call, and date when passed or rejected.

Articles manu

(6) Articles received by shipment shall in like manner be tagged or marked with the name of the ship or navy yard from which received, the account, bureau, and number of invoice.

1276. All articles manufactured in the various navy yards and factured in navy approved by the heads of departments to which they pertain shall yards. be turned into store for issue by the general storekeeper.

Models of ships.

the Navy and

1277. Models of ships, when completed, shall be taken up in the books of the general storekeeper by invoice and expended "for use." Supplies to be 1278. (1) All supplies purchased with moneys appropriated for purchased for the naval service shall be deemed to be purchased for the Navy and not for bureaus, not for any bureau thereof, and these supplies, together with all supplies on hand, shall be arranged, classified, consolidated, and catalogued, and issued for consumption or use under such regulations as the Secretary may prescribe, without regard to the bureau for which they were purchased. (Act of June 30, 1890.)

Supplies to be kept separate during fiscal year.

Accumulation of supplies.

Supplies for

and coal.

(2) The appropriation "Increase of the Navy" does not come within the above paragraph. It is an appropriation by itself and for a specific purpose.

(3) The appropriation for clothing and small stores is continuous and is intended to be self-sustaining, and can not be classified as provided for by this Act.

(4) The appropriation for "provisions" is for a specific purpose and can not be used for any other object.

1279. (1) All supplies purchased during a current fiscal year shall, at navy yards and stations, be kept separate from other supplies, and be held by the general storekeeper for consumption in the department for whose use they were intended when purchased. With the exception of supplies purchased under the appropriation "Increase of the Navy," which supplies will be reserved for the purposes designated, and of such as shall have been purchased under special appropriations for specific objects or special work not then completed, all such supplies remaining on hand at the close of any year, together with all other stores on hand, shall thereafter be subject to requisitions of heads of departments without regard to the bureau for which they were purchased. Care must be exercised, however, that supplies in store especially adapted to particular uses shall not be drawn indiscriminately nor used for work in which material of a lower grade and less value can be utilized with equal advantage, and in no case shall supplies be drawn out of store except on requisitions to fill specific job orders.

(2) Not more than one year's probable demand of supplies should be carried in stock, and in case of supplies that are liable to deterioration, a six months' supply is sufficient to keep on hand.

(3) Coal for steamers' and ship's use, and all supplies purchased for Naval Academy, the Naval Academy are exempted from the provisions of this article. Storekeeper to 1280. General storekeepers shall afford every facility to heads afford facilities of departments for obtaining information and examining supplies on hand.

to heads of departments.

1281. (1) All packages of supplies pertaining to the Bureau of Supplies perSupplies and Accounts shall be marked as follows: Place and date taining to Buof inspection, name of contractor or dealer, and date of contract or and Accounts. reau of Supplies open purchase, number and sizes of articles contained in each bale of clothing marked on the inner and outer coverings, the number and sizes of shoes in each box, and all marks and brands required by the contracts. All bread bags shall be marked legibly near the middle "Bread bag, U. S. Navy."

(2) No article of clothing turned into store in a loose state shall be packed with new ones, but must be baled separately and marked with date of repacking.

(3) No beef or pork shall be allowed to remain in store for a longer period than six months without being examined, and, if necessary, repickled and coopered. The date of each inspection shall be marked upon the end of the barrel.

(4) Old bread, whether in bags or barrels, should never be put in the same room with new, nor should new bread be put in a room where weevily bread has lately been until the room shall have been thoroughly cleaned.

SECTION 2.-EXPENDITURES ON SHORE.

Stores deliv

commission.

1282. (1) When stores are delivered to a ship in commission they shall be accompanied by a store invoice, in duplicate, which ered to a ship in shall be receipted by the person to whom the stores are actually delivered, and which shall be the only detailed list furnished of such stores. The invoice shall be prepared as articles are issued by the representative of the general storekeeper authorized to issue stores, who shall number them consecutively and enter the following data: Name of account or letter indicating same; ship and department to which issued; name of article; number of contract or open-purchase requisition on which the article was received by the general storekeeper; number of inspection call; quantity delivered. It is not essential that articles be grouped by classes on store invoices, but they may be enumerated in the order delivered. The invoices shall then be priced, and the class number and title noted thereon by the bookkeeper in charge of great ledgers or stock cards. (2) For articles put on board a ship before she is commissioned, as provided by article 1285, paragraph 10, the store invoices shall be ered to a ship receipted by the head of the yard department concerned, who will sioning. retain the duplicate until the ship is commissioned, when he shall deliver it to the proper officer of the ship.

(3) Stub requisitions shall be receipted by the person to whom the material is actually delivered, and be regarded as the itemized invoices covering material delivered to yard departments.

Stores deliv

before commis

and store in

(4) There shall be compiled by the general storekeeper summaries, Summary of in duplicate, of stub requisitions and store invoices as follows: stub requisitions (a) Of stub requisitions: At the end of each month a summary voices. stating the total value of the material under each class issued during the month as shown by the totals in the "Record of stub requisitions by classes," together with a statement of expenditures under titles, subtitles, and general heads, as shown by the totals in the "Record of stub requisitions by titles.'

(b) Of store invoices: At the end of each month, and fraction of a month, if a ship is about to leave the yard, a summary stating the value of the stores issued under each class to each title during the month or fraction of month as shown by the totals in the

Invoices of

66

Record of store invoices" for the ship concerned, being for each class and title the aggregate of the value of all articles under each class and title embraced in all store invoices for the time covered by the summary. The store invoices referred to in paragraph 2 must be included in the first summaries furnished the ship.

(5) Separate summaries shall be made for each department of a yard or ship and for each account. They shall be receipted by the head of department concerned, who will retain one copy and return the other to the general storekeeper.

(6) Stub requisitions and store invoices shall be carefully filed by heads of departments for verification of summaries when received. (7) Summaries shall be forwarded with quarterly balance sheets as the vouchers of expenditure pertaining to stores covered by the summaries.

1283. (1) Invoices of articles manufactured in navy yards by articles manu- the various departments shall, so far as practicable, be condensed factured in yard. into one monthly invoice for each bureau. This practice shall not preclude the rendering of a memorandum invoice with each delivery of manufactured articles to a storekeeper, which is necessary in order that he may be enabled to make immediate expenditure invoices, if required.

Unit prices, how obtained.

Arrangement of

and allowances.

(2) At yards where it is deemed desirable, manufactured articles shall be invoiced, when delivered, to the general storekeeper, by means of memorandum invoices, the total amounts under each class and title being covered at the end of each month by a summary in duplicate. This summary shall be similar to the summary used by general storekeepers for issues to yard departments. In such cases, only the class total values as shown by the summaries shall be posted on the bill books of the general storekeeper, and the summaries only, forwarded as receipt vouchers with the general storekeeper's balance sheets.

1284. All expenditures of supplies shall be at an average price, determined by dividing the total value of the supply on hand of any article by the total quantity thereof. A new price shall be established upon the receipt of an invoice of the article.

1285. (1) Each bureau shall arrange its prescribed outfit and prescribed outfits allowance of supplies for every ship in a tabulated form, in accordance with the classification of the Bureau of Supplies and Accounts, as to the arrangement of items, under the headings "Equipage and "Supplies. The former shall contain such articles as are objects of charge under Title B, and the latter all other supplies, which will be carried under Title Y.

manufactured.

(2) Equipage and supplies pertaining to the Bureau of Equipment which are to be in the charge of the navigator of the ship shall be designated as "Navigator's stores," and be separately grouped in the table arranged by the Bureau of Equipment.

(3) Immediately upon their preparation the Paymaster General shall be furnished by the chiefs of bureaus with four copies of the outfit and allowances prescribed.

Articles to be (4) A statement showing what articles in each table are to be manufactured by the bureaus, the place of manufacture, and date of completion of the same, and in case of a ship being built under contract the articles which are to be furnished with the ship shall be transmitted, with the allowance lists, by the bureau concerned to the Paymaster General.

Time of prepa

and allowances.

(5) The prescribed outfit and allowance of supplies for a ship must be prepared during her construction, and fully completed at least ration of outfits three months before the time when a contract-built ship is accepted by the Government or when a navy-yard-built ship is ready for trial. (6) Three copies of the outfit and allowance list under each bureau shall be furnished by the Paymaster General to the navy yard where the ship is to be fitted out, for the general storekeeper, the head of the yard department concerned, and the head of the ship department concerned, respectively. The general storekeeper upon receiving an outfit and allowance list shall check up in it all articles that are in store and assemble these articles for issue for the purpose.

Completion of

articles.

(7) In reference to those articles which have been returned by the bureaus as to be manufactured," and also those the repair or alter- manufactured ation of which has been authorized by the bureau interested upon the recommendation of the head of the department at the yard, the general storekeeper shall be notified by the commandant of the probable date of their completion; but heads of departments are charged with the preparation of the articles, and shall make timely requisitions on the general storekeeper for the necessary material. As soon as such articles are completed they shall be delivered and invoiced to the general storekeeper, excepting very heavy or bulky articles, which shall remain in charge of heads of departments as unfinished work, under Title Z, until the ship is ready to receive them, when they shall be invoiced to the general storekeeper (Title Z to Title X), who shall in turn invoice them under the proper titles to the heads of departments attached to the ship. In order that the general storekeeper's records may be perfected, heads of departments shall notify him in writing immediately upon the completion of such articles. Where the repairs, alterations, or manufacturing are done at another yard, the commandant thereof shall furnish this information to the general storekeeper at the yard where the supplies are being assembled, who shall make returns accordingly to the Bureau of Supplies and Accounts.

(8) For all articles of outfit and supplies not in store at the yard Supplies to be and not returned as "to be manufactured," the general storekeeper purchased. at the outfitting yard shall submit purchase requisitions based upon the allowance lists.

served.

(9) The articles for each ship on her first commission must be Supplies to be used only for that ship, unless otherwise specifically ordered by the marked and rePaymaster General under the instructions of the Secretary of the Navy. When received or completed, all articles for a ship shall be distinctly marked with her name, if of metal, by stamping; if of wood, by branding; and if of canvas, by stenciling. Other articles shall be marked by tagging.

Putting sup

If his plies on board."

(10) Supplies shall be put on board ships by the general storekeeper's force when such force is sufficient to do the work. force is not sufficient the commandant shall direct that assistance be given him by the crews of vessels receiving the supplies. When the general storekeeper's force is inadequate to place the outfit and supplies on board a vessel not in commission, the necessary labor shall be supplied by the department concerned, and in all such cases the work shall be done under the direction of the head of the department. Articles put on board ship before the arrival of the officers to be charged with their care shall be delivered, when directed by the commandant, to the yard heads of departments concerned, who shall give the general storekeeper receipted store invoices therefor, and be responsible for their safe custody; but all these articles shall

be embraced in the summary of store invoices furnished the ship's officers. Completion of (11) As articles are set aside, or reported completed, the general preparation to be storekeeper shall note the fact upon his copy of the allowance list;

reported.

Contract-built

ships.

Reports upon allowances.

Supplies of

of commission.

and when all the articles are on hand the fact shall be reported to the Paymaster General, who shall be charged with the duty of seeing that all supplies are furnished at the proper time.

(12) In addition to the invoices of the articles furnished from the storehouse to a ship, he shall, for a contract-built ship, invoice to her when first commissioned all articles of equipage and supplies which are shown on the allowance list as furnished in the contract for the vessel, and which are therefore supplied by the contractor. (13) Captains of ships shall, from time to time, report to the Bureau of Supplies and Accounts wherein the allowance list may, in their opinion, exceed or fall short of the requirements of the ship, and such reports shall be referred to the bureau concerned, which shall promptly notify the Paymaster General of any change in the table.

(14) When a ship goes out of commission all equipage and supplies ships going out shall be turned in and invoiced to the general storekeeper. The bureaus concerned shall designate the articles of equipage that are to be reserved in store for the recommissioning of the ship. All other articles of equipage and supplies, found suitable by survey, shall be held for issue for general purposes. When an article of equipage designated to be reserved is condemned by board of survey for other purpose than repair, a similar article shall be substituted in the reserved lot from stock on hand, or by purchase in case no such article is in store When the complete outfit of a ship placed out of commission is to be kept in store in reserve ready for instant use, such outfit shall, when possible, be stored in a separate building from where articles for general issue are kept, for, the object of reserving the outfit intact being that the ship may be recommissioned with no delay whatever, it is not desirable that the outfit be kept in close proximity with general stores, where, in spite of ordinary precaution, some depletion in the reserved stock might occur. (15) When a ship is to be recommissioned, the course here prescribed as to arrangement of outfits and allowances, requisitions, preparation, reports, etc., shall be pursued.

Ships recommissioned.

Vessels strick

(16) When a ship is stricken from the Navy Register, any article en from the Reg- of equipage that may have been reserved for her, and not sold with the ship, shall go into general stock for issue.

ister.

Orders for shipments.

Packing to be superintended.

Preparation of

SECTION 3.-SHIPMENTS.

1286. (1) Orders for shipments shall be issued only by the Paymaster General, except as provided in article 1374.

(2) General storekeepers making shipments shall designate some person connected with their department to superintend the packing of all articles to be shipped, to check upon a list the articles as they are packed, and to certify the lists as to the contents of the packages. The person performing this work shall be held personally responsible for the correctness of the list so certified. The storekeeper making the shipment shall see that the invoices agree with the lists checked and certified to, as above directed.

(3) Packages shall be prepared for shipment by the department packages for concerned when the general storekeeper's force is not adequate, or when special packing or crating is necessary.

shipment.