(2) If a bureau representative should be detached from a ship during a cruise an inventory shall be taken, and he shall make a complete transfer to his successor, if the time shall permit, in order to relieve himself from responsibility.

(3) In the event of the death of an officer in charge of supplies or outfit, or of his detachment under such circumstances as to preclude the execution of the proper papers of transfer to his successor, the captain shall immediately appoint a board of officers who shall survey the supplies in question, and shall report the quantities found to be on hand, noting deficiencies, if any, and the circumstances thereof, so that the officer succeeding to the charge of the supplies in the department may become responsible only for those he shall receive.

1369. When supplies of the Pay Department are needed for use in any of the departments of the ship, requisitions shall be made, in triplicate, upon the pay officer by the officer representing the department for which the stores are needed. These requisitions must be separate and distinct for provisions, for clothing and small stores, and for contingent stores, and also separate for each department of the ship. They must be approved by the captain and properly receipted by the officer receiving the supplies, who shall be furnished by the pay officer with a copy thereof. Supplies so issued should be charged at the average cost at time of issue, plus ten per cent in the case of clothing and small stores.

Paymaster's supplies required

for ship's use.

1370. The term "supplies," as applicable to articles pertaining Pay departto the pay department, is to be understood as meaning provisions, ment supplies declothing, small stores, candles, stationery and blanks, and yeoman's stores.

SECTION 3.-REQUISITIONS AFLOAT IN HOME PORTS.

fined.

1371. (1) Requisitions for supplies, other than those pertaining Requisitions in to the medical department and to the Marine Corps, to be furnished general from a ship lying in a United States port shall be prepared in triplicate by heads of departments requiring the supplies.

(2) All requisitions shall be strictly according to prescribed forms and complete in the following particulars:

(a) They shall state whether the articles required are-To replace articles condemned by survey as unfit for repair; To supply deficiencies caused by casualties, specifying the latter. (b) They shall state the quantity on hand, the date by which the articles are required, and shall contain such descriptions, specifications, or sketches as will enable those concerned to understand readily what is required.

(c) Those for articles not in store shall state the estimated cost thereof, giving unit price as well as total amounts.

(d) The items on a requisition must be numbered in the left-hand margin, consecutively, without regard to classes.

(3) Separate requisitions shall be prepared for articles "Not in excess of allowance" and articles "In excess of allowance."

(4) Requisitions for stores "Not in excess of allowance" shall embrace only articles enumerated in the allowance list of a ship, and, during any period for which the allowance is prescribed, shall call for only so much of the total quantity allowed for that period as has not been previously furnished. They shall also embrace such quantities as may be required of articles enumerated, but of which no fixed quantity is prescribed. Requisitions to cover losses of

12326-19

ships.

tableware in accordance with the allowance list shall show on their face the calculated allowance of loss, the value of the items required for (using the old invoice prices), and a statement that the difference, if in excess of the amount allowed for losses, has been deposited with the pay officer of the ship.

(5) Requisitions for stores "In excess of allowance" shall embrace all required articles not mentioned in an allowance list, and those mentioned of which quantities greater than prescribed are required. All requisitions from receiving ships and ships having no allowance shall be treated as 'In excess of allowance.

(6) All requisitions from a ship lying in a United States port where there is not a navy yard shall state which articles, if any, can not be purchased at the port.

(7) In the matter of requisitions, the Mare Island Navy Yard will be considered as at the port of San Francisco.

(8) Purchases directed to be made by the pay officer of a ship within the limits of the United States shall be made in the manner prescribed in articles 1385 and 1386.

Supplies for 1372. (1) Requisitions for supplies for a ship at a navy yard ships in navy port shall be made as follows: (2) Supplies in store:

yard ports.

(a) For articles "Not in excess of allowance" heads of departments of ships shall ascertain by personal inquiry if the articles are in store or can be manufactured in the yard within the required time. When the ship is at the navy yard, requisitions, approved by the commanding officer only, covering such articles as it has been ascertained can be supplied, shall be delivered directly to the general storekeeper and the articles furnished by him; when the ship is not at the navy yard, such requisitions shall be forwarded to the commandant. When two or more vessels are present, the general storekeeper shall keep himself informed, by verbal communication with the commandant, as to the precedence to be given in filling these requisitions, in case the quantity of any article in store is below the aggregate demand.

(b) For articles "In excess of allowance" similar inquiry shall be made and the articles furnished in the same manner on requisitions forwarded through and approved by the commandant, if in his opinion the necessity for the articles is clearly evident. When a requisition of this description is forwarded for the approval of the chief of the bureau concerned, the officer originating it shall enter thereon the value at which the articles are borne on the books of the general storekeeper and the total for the entire requisition. The general storekeeper will furnish the values on application.

(c) The first of requisitions will be retained by the general storekeeper and the second and third returned to the commanding officer of the ship, who will immediately forward the third, with receipt of articles acknowledged thereon, to the bureau concerned, for its information.

(d) Naval-supply fund stores and supplies for which there is a running contract for delivery as required shall be considered as in

store.

(3) Supplies not in store:

(a) For articles "In excess of allowance" requisitions shall be submitted directly to the commandant, and, if approved by him, be forwarded to the bureau concerned for action and transmission of the first and second to the Paymaster General for fulfillment by

shipment from other yards or purchase by the pay officer of the ship.

(b) For articles "Not in excess of allowance" requisitions, stating that the articles are not in store and can not be manufactured within the required time, shall follow the course above prescribed (a) for articles in excess.

(4) Service:

Requisitions for repairs to articles which can not be repaired by the yard departments, and for other service, shall follow the course prescribed for requisitions for supplies not in store.

(5) In cases of emergency the commandant may authorize the purchase of supplies or the procurement of service by the pay officer of a ship in advance of approved requisitions-requisitions to cover to be forwarded immediately.

Supplies for ships not at

1373. (1) Requisitions for service or supplies for a ship lying in a port where there is not a navy yard shall be made as follows: (2) If the time by which the supplies are required will permit of navy yards. shipment from a navy yard, all requisitions shall be forwarded direct to the bureau concerned for action and transmission of the first and second to the Paymaster General for fulfillment by shipment, or by purchase by the pay officer of a ship or by the purchasing pay officer of a station if the supplies can not be purchased at the port.

(3) When time will permit of procuring the authority of the bureau concerned for repairs to articles which can not be repaired on board, or for other service, requisitions therefor shall take the course prescribed for supplies by the preceding paragraph.

(4) If time will not permit of procuring authority to employ service or of shipment of supplies from a navy yard, the coinmanding officer may authorize the procurement of service or the purchase of articles not in excess of allowance, and, in cases of emergency, articles in excess of allowance, by the pay officer of the ship in advance of approved requisitions-requisitions to cover to be forwarded immediately.

1374. When any supplies purchased for a ship or ordered from other yards in pursuance of a ship's requisition are delivered or received at a navy yard after the departure therefrom of the ship for which required, the facts shall be immediately reported to the Paymaster General for directions, unless the commandant is accurately informed as to the point to which it is desired the articles should be sent, in which case the shipment shall at once be made under open-contract requisition.

Supplies for ships which have

sailed.

Medical sup

1375. Requisitions for medical supplies from ships in commission at navy yards shall be made upon the Bureau of Medicine and plies. Surgery, unless to supply some article for which there is immediate demand, in which case the purchase shall be made by the pay officer of the ship upon a requisition approved by the commandant.

1376. (1) Requisitions for water used on board ships for all purposes shall be made by the equipment officer of the ship, in whose charge it shall be so far as its expenditure and the amount required on board are concerned.

(2) All requisitions for water for ships at a navy yard or station, or in the harbor adjacent thereto where a United States Navy water boat can be dispatched, shall be prepared in accordance with article 1373, paragraph 2, and in no case shall water be issued at a navy

Fresh water.

Economy strictly enjoined.

Requisitions to

warded.

yard or station, or from a naval water boat, except on requisition as provided therein.

(3) When water is received on board, the equipment officer shall enter it, with the invoice price, on the equipment books, and expend it to the other departments of the ship as required.

(4) He shall prepare and forward to the Bureau of Equipment quarterly, on the regular form prepared for that purpose, a statement of the water received from all sources, and expenditure of

same.

(5) When water is received from a navy yard, he shall furnish the general storekeeper immediately with a receipt for his guidance in preparing invoices and vouchers.

1377. In the procurement and expenditure of supplies, captains and all other officers are strictly enjoined to be governed by the allowances established by the Navy Department, and to exercise such economy as to make them last for the full time specified, and longer if practicable. Unless in case of absolute necessity or accident, or condemnation by survey, which must be plainly stated on the face of the requisition, or unless the article be of a character the quantity of which can not be regulated, such as tar, oil for burning, oil or tallow for lubricating, waste, emery, rivets, files, boiler iron, material for making or repairing joints about steam works, slaked lime, a disinfectant, or a medicine, no departure from the allowances will be tolerated.

SECTION 4.-REQUISITIONS AFLOAT ABROAD.

1378. Whenever it is deemed necessary to purchase supplies for be made and for- any department of a ship, the officer in charge of that department shall make requisition for the same, in triplicate, upon the pay officer who is to make the purchase, and deliver the requisition, with the certificate that the articles are not in store, to the captain, who, if in his judgment the needs of the service require the purchase of the articles, shall approve the requisition, and forward the first and second to the proper pay officer through the regular channel, and the third to the bureau concerned.

An approval

1379. The approval of a requisition is to be considered as a cerequivalent to an tificate on the part of the approving officer that in his opinion the order to pur- articles are necessary, and the approval of requisitions by the officer, whose approval will authorize their procurement or delivery, shall have the force and responsibility of an order.

chase.

Requisitions,

how made out.

1380. (1) Requisitions shall have stated upon their face, in red ink, whether the articles required are

(a) Not in excess of allowance;

(b) In excess of allowance;

(c) To replace articles condemned by survey;

(d) To supply deficiencies caused by ordinary expenditure;

(e) To supply deficiencies caused by casualties, specifying the latter.

(2) They shall embrace only articles required under one appropriation.

(3) They shall be prepared, in conformity with the latest classified schedule as to the arrangement of items, specifying the classes, and grouping the items under their respective class numbers. Requisitions to cover losses of tableware in accordance with the allowance list shall show on their face the calculated allowance of loss, the value of the items required for (using the old invoice prices),

and a statement that the difference, if in excess of the amount allowed for losses, has been deposited with the pay officer of the ship.

(4) The items on a requisition must be numbered in the left-hand margin consecutively without regard to classes.

1381. (1) Upon receiving the approved requisition, the pay offi- Purchases for cer of the ship when acting singly shall, under the direction of his ships, by whom captain, make the necessary purchases on the most advantageous terms to the Government.

(2) In the presence of a flagship, requisitions shall be forwarded to the commander in chief through the proper channel for his approval; all purchases authorized by him shall be made by the paymaster of the fleet, if there be one; otherwise by the pay officer of the ship requiring the supplies.

(3) In the absence of the commander in chief, when two or more ships are in port, all requisitions shall be sent to the senior officer present for approval; but after such approval is given the purchase will be made by the pay officer of the ship requiring the stores.

(4) In foreign ports where a pay officer in charge of stores is stationed, whether on shore or on board a station storeship, requisitions shall require the approval of the senior officer present, and all supplies shall be purchased by such pay officer in the manner prescribed for pay officers of ships.

made.

1382. Captains are vested with supervisory power over the pur- Duties of comchase of supplies, and will be guided, in approving requisitions, by manding officers in approving the actual needs of their commands, taking into consideration the purchase requisinature of the service in which they are engaged, the probability of tions. being able to obtain the supplies from other ships, and the possibility of obtaining them from the United States without too great a delay.

1383. Requisitions for supplies to be shipped from the United For supplies to States to vessels in foreign ports shall be made, in triplicate, by the be shipped from heads of departments of the ships requiring the supplies and for- the U. S. warded to the bureau concerned for action and transmission to the Paymaster General for fulfillment.

SECTION 5.-OPEN PURCHASE AFLOAT.

1384. (1) Supplies, not in excess of allowance, required by ves- The purchase of sels on foreign stations, shall be purchased on the station, when supplies in foreign ports. such purchase can be made with advantage to the Government.

(2) Supplies, which it is not clearly advantageous to the Government to purchase abroad, will be procured by requisition on the Paymaster General. Such requisitions should not be made oftener than semiannually, except in cases of necessity that could not be foreseen.

1385. (1) All supplies purchased at foreign ports for use on By whom made. board ships of the Navy, shall be purchased by the pay officer of the ship for which the same are required, or by the paymaster of the fleet, or by the resident purchasing pay officer.

(2) No purchase is in any case to be made by other than a pay officer, and no article shall be purchased unless the necessity for the same is first properly established. All purchases shall be made after competition, but only after the prices to be paid have been submitted to and approved by the captain.