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Services of offi

Instructions

for report.

Medical stores.

reconsideration, he abide by his original decision, the matter shall be referred to the proper bureau for final action.

1452. A copy of survey reports of all articles on shore shall be copies forwardforwarded by the commandant to the bureau concerned. The ed to bureau conbureau having cognizance of the appropriation from which the cerned. cost or renewal of the articles is defrayed and to which the cost of repairs will be charged, shall be regarded as the bureau concerned.

1453. Any surveying officer is authorized to call upon a commanding officer of a ship or a head of a yard department, as the cers as experts. case may be, for the services, as an expert, of any officer or other person under his charge; and such requests shall be complied with promptly, if the interests of the service permit. Every facility shall be given by commanding officers and general storekeepers to surveying officers.

1454. (1) Any particular explanation made necessary in the survey report on an article, such as date of purchase, contractor's name, etc., shall be made in the remarks space in the report by reference to the item number of the article.

(2) When extra sheets are added, owing to the length of the request, the surveying officer shall write his initials in the lower left-hand corner of each extra sheet before forwarding the report.

1455. (1) Surveys on medical stores shall, within the United States, be ordered by the Bureau of Medicine and Surgery, and abroad, by the senior officer present.

(2) Surgical instruments and appliances that have become unfit for further use shall be surveyed and condemned before the issue of others. Articles classed under dispensary furniture, and supplied in quantities for expenditure, may be expended without survey

(3) A survey shall be held at the naval laboratory on all medical supplies turned in from cruising ships placed out of commission on the Atlantic coast, and at the navy yard, Mare Island, on those from ships on the Pacific coast. Such articles as are found fit for use shall be turned in for issue.

(4) Reports of surveys on property belonging to the medical department shall be forwarded in duplicate, to the Bureau of Medicine and Surgery.

(5) Whenever any property belonging to the medical department is surveyed and recommended to be sold, the articles shall in all cases be appraised. The medical officer in charge shall make an inventory of the same, and shall carefully preserve the property until directed to deliver it for sale. A copy of this inventory shall be forwarded to the Bureau of Medicine and Surgery as soon as the survey is approved.

(6) Articles of the medical department delivered to a general storekeeper for sale shall be accompanied by an invoice stating both the original and appraised value of the articles.

1456. (1) Should it be necessary to destroy clothing or other Clothing and personal effects of officers or men to prevent the spread of disease, personal effects the commandant of the station or captain of the ship shall direct a survey to be held on the articles, and the report, containing a list of the articles with an estimate of their value, approved by him, shall be transmitted to the Navy Department. The surveying officer shall base his estimate on the actual value of the articles destroyed and not on the original cost of the articles.

men.

to

necessary valid sale.

Restrictions as to sale

use.

(2) No issue shall be made to persons in lieu of their effects so destroyed; they will only be reimbursed for such loss by certificate from the Treasury Department after the approval by the Secretary of the Navy of the report of survey.

SECTION 3.-SALES. Requirements 1457. (1) Inspection, condemnation, appraisal, and public sale

a are necessary to a valid sale of unsuitable supplies. No such arti

cle shall be sold unless its sale has been specially authorized by the

Department. Sales of sup

(2) Sales of supplies to vessels in distress and to foreign ships of Ilies to ships. war may be made as provided in articles 1415 and 1417.

1458. No old material of the Navy shall be sold or exchanged of old which can be profitably used by reworking or otherwise in the conmaterial.

struction or repair of vessels, their machinery, armor, armament, or equipment; but the same shall be stored and preserved for future

And when any condemned naval supplies, stores, and material can not be profitably, used as aforesaid, the same shall be appraised and sold, either by advertising for sealed proposals for the purchase of the same or by public auction, after advertisement of the sale for such time as in the judgment of the Secretary of the

Navy the public interest may require. Sales under Bu 1459. Sales of condemned supplies and material shall be conreau of Supplies ducted under the direction of the Bureau of Supplies and Accounts.

Preliminary 1460. When a sale has been authorized at a navy yard, the comarra ngements mandant shall designate three officers, one of whom shall be the

pay officer of the yard, to have general charge of and conduct the sale, and, in sales by sealed proposals, to open bids and make awards. Commandants shall make such arrangements and give such detailed instructions to the board of sale in each case as may be necessary to prevent confusion, or cause for question or complaint, in the weighing, delivery, removal, and receipting for purchases. Prior to the date set for a sale the supplies shall be prepared and separated into lots of such combinations of articles and in such quantities as will tend to produce the best results to the Government. Printed or written schedules of the supplies to be sold, grouped into lots as determined upon, and setting forth the terms of sale, shall be prepared for distribution. The schedules should be so arranged as to serve as proposals. If, when bids are received for articles at public sale, the highest bid is below the appraised value, the articles shall not be sold, except upon the written recommendation of a majority of the board of sale and the approval of the commandant.

1461. The terms of sales shall, as far as practicable, be as follows:

(a) Sales shall be for cash to the highest bidder for each lot. No bids for parts of lots shall be considered. A deposit of twenty per cent on the total amount of a bid shall be required as security for the payment of the balance and the removal of the purchase within the time stated in the terms of sale (at the convenience of the Government) from date of acceptance of bid, which deposit shall be forfeited to the United States in event of failure to pay such balance and make removal within the time stated. A deposit of the full amount of bids of fifty dollars or less shall be required.

(b) Deposits shall be made with the pay officer of the yard, and may be in cash or in certified checks.

Terms of sale.

Proceeds of

(c) In sales by sealed proposals the proposals must be inclosed in a sealed envelope addressed to the pay officer of the yard, and indorsed • Proposals for purchase of condemned supplies, to be opened

Cash deposits should be handed to the paymaster in person at or before the time of opening proposals. Certified checks may bé inclosed with the proposal or may be delivered personally.

(d) All stores shall be sold as they lie, and must be removed during navy-yard hours by the original purchaser entirely at his own expense. When articles are sold by weight the actual weight delivered shall be paid for, not the estimated weight stated in the schedule. Tie bids shall be decided by lot, unless the bidders decide among themselves by mutual agreement. Bids shall be publicly opened, and the right reserved to reject any or all bids.

1462. All expenses attending the preparation for and holding of Expenses of sales shall be paid from the proceeds thereof. The pay officer of sales to be paid

from proceeds. the yard shall prepare a special roll upon which the names of persons employed on this work shall be borne, and shall make requisition upon the Paymaster General for funds in such sums as may be required for the payment of these

persons and such other expenses as it may be necessary to cur. The rolls and other vouchers coyering these expenses are to be held by the pay officer until the sale is consummated, when the advances shall be replaced from the proceeds of sale and the total amount so advanced deposited to the credit of the appropriation under which it was drawn.

1463. (1) The proceeds arising from the sales of condemned supplies, stores, and material, after deducting the cost of appraisal, con- sales of con demnation, and sale, shall be deposited and covered into the Treasury in general. as “Miscellaneous receipts," on account of “Proceeds of Government property,” and shall not be withdrawn or applied, except in consequence of a subsequent appropriation made by law.

(2) The net proceeds of sales of condemned navy clothing and Clothing and small stores shall revert to the credit of the clothing and small stores small stores. fund.

(3) The net proceeds of sales of useless ordnance material and small arms shall revert to the credit of the appropriations “Ord- terial and small nance and ordnance stores” and “Small arms,” respectively.

1464. When there is on board vessels in foreign waters an accu Sales of supmulation of condemned supplies, under Titles B and Y, sufficient plies abroad. to cover the expenses of a sale, and it is considered to be to the best interests of the service so to dispose of them, they shall be resurveyed by a board of three officers and may be sold after application for and receiving from the Secretary of the Navy the required written authority, in accordance with the provisions of section 3828, Revised Statutes, and of the acts of August 5, 1882, and June 30, 1890.

1465. (1) An account of sale shall be forwarded to the Auditor for the Navy Department, and an account of sale with a list of pur- sale to be for

. chasers and the amount realized from each, to the Paymaster General. The list of purchasers, with amounts due from each for each lot, together with the character of the stores purchased, shall be delivered by the board of sale to the pay officer of the yard. Articles shall not be delivered to purchasers without the presentation of a receipt showing that the amount due has been paid to the pay officer.

(2) The account of sale shall show, under each head, the gross receipts for “Clothing and small stores,” Ordnance and ordnance of sale to show.

Ordnance ma

arnis,

Account of

The account

6

When to be forwarded.

Transactions

stores," "Small arms,” and “Miscellaneous receipts,” embracing all other stores sold; the proportionate part of the expenses attending the sale chargeable to each; and the net proceeds. Deposits, however, must be made only under “Miscellaneous receipts, pro

ceeds of sale,” for the total net proceeds of the sale. Credits to ap

(3) The proper credits to appropriations, to which proceeds of propriations. sales revert, will be made in the office of the Auditor for the Navy

Department.

(4) The accounts of sale must be forwarded at the same time the certificate of final deposit is sent to the Secretary of the Treasury, and that to the Auditor for the Navy Department shall be accompanied by all vouchers for expenditures on account of expenses attending the sale. Deposits shall be made promptly, but care must be taken to retain a sufficient sum until bills

for advertising incurred by the Department are met.

1466. Transactions relating to sales shall be entered in monthly entered in money statements.

money statements and accounts current. Sales of dead

1467. (1) When the heirs or legal representatives do not apply men's and de- for the effects left by deceased persons belonging to the Navy, or serters' effects.

when it is unknown whether or not any heirs exist, the effects shall be sold by the pay officer, under the authority of the captain.

(2) Immediately upon the desertion of any of the crew, their effects shall be collected and delivered to the pay officer, who shall carefully preserve them until directed by the captain to sell them at public auction, or otherwise dispose of them.

(3) The pay officer shall have an account taken of such sales, which account shall show the articles belonging to each individual, the prices realized, and the number, name, and rank of each purchaser. From this account of sale, the pay officer shall credit the account of the original owner, under the head of “Sale of effects” in the column of the pay roll for “Sundry credits," with the amount realized from the sale of his effects. The total amount shall be entered on the summary statement and account current as “Sale of D. M. and D. effects," and the money accounted for under General account of advances.” The account of sale shall be forwarded as a voucher with the pay roll containing the credit.

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SECTION 1.-RESPONSIBILITIES AND PENALTIES.

ered in monthly

Transfer in ac

ves do not apply to Navy, or the effects shall ne captain. ne crew, their ef. officer, who shall in to sell them

Commissary

7 of such sales, each individual, nk of each pur

shall credit the Sale of effects" dits," with the he total amount count current as vunted for under ale shall be for he credit.

1468. All officers, agents, or other persons receiving public Distinct acmoneys shall render distinct accounts of the application thereof, counts required. according to the appropriation under which the same may have been advanced to them. (Sec. 3623, R. S.)

1469. A disbursing officer has no right to make any transfer of funds in his accounts from one appropriation to another. Such counts between transfers never have been recognized by the accounting officers of appropriations

prohibited
the Government. This does not apply, however, to disbursements
made afloat, where all moneys received are on account of “General
account of advances."

1470. Funds in the custody of the pay officer pertaining to the
commissary account on board ship and elsewhere shall be at all account.
times kept separate and distinct from the Government funds. When-
ever the accounts of enlisted men, whose rations have been com-
muted for the commissary account, are closed, the commuted ration
money charged and receipted for as paid to them shall be at once
taken out of the Government funds and entered upon the receipts
for the commissary account.

1471. No accounting or disbursing officer of the Government Expenses of shall allow or pay any account or charge whatever growing out of, commissions and or in any way connected with, any commission or inquiry, except

inquiries.
courts-martial or courts of inquiry in the military or naval service
of the United States, until special appropriations shall have been
made by law to pay such accounts and charges. (Sec. 3681, R. S.)

1472. No money shall be paid to any person for his compensation
who is in arrears to the United States, until he has accounted for rears.
and paid into the Treasury all sums for which he may be liable.
(Sec. 1766, R. S. ; see also arts. 1210 and 1212.)

1473. It shall not be lawful for any pay officer to advance or
loan, under any pretense whatever, to any officer in the naval serv- cers by pay offi-
ice any sum of money, public or private, or any credit, or any article cers.
or commodity whatever. (See sec. 1389, R. S.; see also arts. 1210
and 1212.)

1474. (1) Every disbursement of public moneys, or disposal of public stores, made by a disbursing officer pursuant to an order of by order of comany commanding officer of the Navy, shall be allowed by the proper

manding officers. accounting officer of the Treasury in the settlement of the accounts of the officer, upon satisfactory evidence of the making of such order, and of the payment of money or disposal of stores in conformity with it; and the commanding officer by whose order such disbursement or disposal was made shall be held accountable for the same. (Sec. 285, R. S.)

Person in ar

Loans to offi

Disbursements

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