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He said that [

Mr. Bowden inquired if the Great Plains sponsors could [

] Mr. Miller replied in the negative. Mr. Miller stated that

the staff had gone as far in its analysis as it could without

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Chairman Noble stated that, as he understood it, according to Mr. Miller's numbers, the Great Plains project was [ observed that [

] He

] Chairman Noble commented that the staff could prepare a much better evaluation if it were able to analyze the sponsor's books. He noted that the Department of Energy does not have the capability to analyze the numbers as the Corporation does. Therefore, he suggested that the Corporation work jointly with DOE to prepare an analysis. Mr. Schroeder agreed that the Corporation should offer to assist DOE in its analysis. He added that it is not the proper place of the Corporation to comment on which agency should have authority for Great Plains.

Mr. Bowden stated that the Corporation has a Memorandum of Understanding with the Department of Energy, and, therefore, it would be readily possible to work jointly on an analysis with them. Mr. Cox stated that he believed that such an endeavor was permitted by the Energy Security Act.

Mr. Thompson stated that, in his opinion, the Corporation should share its expertise with the Department of Energy. Mr. Wilkins commented that the

Corporation's hands are tied except to help with an evaluation of the

numbers.

The Board members then concurred that the Corporation would provide such assistance as appropriate to the Department of Energy concerning evaluation of the Great Plains Coal Gasification project.

The following documents were considered during the closed session:

(1) Description of Present Withholdings and Recommendations for Release (2) Hampshire Project Maturity Review

(3) Breckinridge Project Maturity Review

(4) North Alabama Project Maturity Review

(5) Scrubgrass Project Strength Review

(6) New England Energy Park Project Strength Review

(7) KILnGAS Project Strength Review

(8) Cottonwood Wash Project Strength Review

(9) EMPEX/SYNTARO Project Strength Review

(10) Keystone Project Strength Review

(11) North Alabama Project Strength Review
(12) World Energy Project Strength Review
(13) Northern Peat Project Strength Review

(14) Paraho Ute Project Strength Review – (15) Sunnyside Project Strength Review

(16) Forest Hill Project Strength Review

(17) Chaparrosa Project Strength Review

(18) Draft Competitive Solicitation for Eastern Province Bituminous Coal

Gasification Projects

(19) Draft Competitive Solicitation for Eastern Region of the Interior

Province Bituminous Coal Gasification Projects

(20) Draft Competitive Solicitation for Western Subbituminous Coal

Gasification Projects

(21) Draft Competitive Solicitation for Eastern Province and Eastern Region of the Interior Province Bituminous Coal Gasification Projects

The meeting was adjourned at 5:00 p.m.

Edward F. Cox

Vice President and General Counsel and Secretary

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Expenses reclassified from Annual Report presentation for comparability with 1983 data.

Administration Group - Financial Management Departrent

July 19, 1983

POLICY AND PROCEDURE FOR

ADMINISTRATION OF CONTRACTUAL ARRANGEMENTS

I.

PURPOSE. This statement prescribes the policy and procedures for the award and administration of contractual arrangements, including the use of outside consultants.

II. GENERAL POLICY. It is the Corporation policy to procure services and goods:

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In a manner consistent with overall Corporation goals as prescribed by the Energy Security Act of 1980, Public Law 96-294.

In accordance with best commercial practice and generally consistent with federal procurement policy.

From the highest quality sources at the lowest reasonable
cost.

In a timely manner with due consideration to efficiency
and economy.

By dealing openly and fairly with the professional and
business communities.

III. CONSIDERATIONS FOR USE OF OUTSIDE CONSULTANTS. The following matters are to be considered prior to requesting the use of any outside consultants:

a.

b.

Adequacy of objectives and methodology of the study for which
the individual firm is to be engaged. The Corporation must
have a specific and well-defined need for expertise not presently
available within the Corporation and for which it is either
infeasible or undesirable to add to the staff. Factors to be
considered when determining desirability include: need for
objectivity; non-recurring nature of the task; critical timing;
unique expertise required to resolve the issue; physical
location of a particular assignment.

Degree to which the Corporation retains ultimate responsibility.
While consultants as independent contractors will have a fair
amount of latitude in determining the details of performance,
the consulting agreement (as any other administrative contract)
should reserve exclusively to the Corporation major decision-
making authority with respect to the final product.

9/29/81

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