Part

4

8

9

PART 4-ACCOUNTS AND CLAIMS

[REVISED]

CODIFICATION: The heading of Part 4 was amended to read as set forth above, by Order, Comptroller General, Aug. 28, 1946, effective Sept. 11, 1946, 11 F.R. 177A-582.

Sec.

4.2 Filing of claims.

4.3 Information relating to claims. 4.4 Settlement of claims.

AUTHORITY: §§ 4.2 to 4.4, inclusive, issued under secs. 309, 311 (f), 42 Stat. 25; 31 U.S.C. 49, 52 (f).

SOURCE: §§ 4.2 to 4.4 inclusive contained in Order, Comptroller General, Aug. 28, 1946, effective Sept. 11, 1946, 11 F.R. 177A-582.

$4.2 Filing of claims. Claims may be filed with the Claims Division, General Accounting Office, Washington 25, D. C., or if the claims pertain to postal matters with the Postal Accounts Division, General Accounting Office, Asheville, N. C. No particular form for filing claims,

[Added]

except that prescribed in connection with claims for amounts due deceased persons, is required.

§ 4.3 Information relating to claims. Information relating to claims may be obtained by claimants or their authorized representatives by addressing the General Accounting Office, 5th and F Streets NW, Washington 25, D. C. Interviews will be accorded claimants or their authorized representatives at Room 201, at the same address.

§ 4.4 Settlement of claims. The settlement of claims is based upon the written record only and oral presentation of fact or law is not acceptable as a substitute. Claims are settled on the basis of the facts as established by reports of the Government office concerned and by. evidence submitted by the claimant. The settlement of claims is founded on a determination of the legal liability of the United States under the factual situation involved as established by such

reports. The burden is on claimants to prove their claims and matters incident thereto requisite to establishing the clear liability of the United States and claimants' rights to payment.

PART 8-BILLS OF LADING FOR TRANSPORTATION OF GOVERNMENT PROPERTY [REVISED]

Sec.

8.1 Bills of lading, etc., forms for transportation of Government property. 8.2 Accountability for bills of lading. 8.3 Use of basic sets of bill of lading forms. 8.4 Preparation of bill of lading forms. 8.5 Delivery of property to carrier for shipment, action of the carrier's agent, and disposition of the bill of lading forms.

8.6

Use of temporary receipt in lieu of bill of lading.

8.7 Certificate in lieu of lost U. S. Government bill of lading.

8.8 Conversion of commercial B/L to Government B/L.

8.9 Lost commercial bills of lading.

AUTHORITY: §§ 8.1 to 8.9, inclusive, issued under secs. 309, 311 (f), 42 Stat. 25; 31 U.S.C. 49, 52 (f).

SOURCE: §§ 8.1 to 8.9, inclusive, contained in Revised General Regulations 97, Comptroller General, Jan. 21, 1946, 11 F.R. 1383.

§ 8.1 Bills of lading, etc., forms for transportation of Government property. (a) The following standard forms which were prescribed by General Regulations No. 97, issued April 13, 1943, to accomplish the shipmert, transportation, and delivery of Government property by transportation companies are, with certain minor changes thereon, again prescribed and published for general use throughout the U. S. Government service, in lieu of all other forms of like character now being used for this purpose:

Standard Form No. 1103, U. S. Government Bill of Lading-Original.

Standard Form No. 1103a, U. S. Government Bill of Lading-Memorandum Copy.

Standard Form No. 1104, U. S. Government Bill of Lading-Shipping Order.

Standard Form No. 1105, U. S. Government Freight Waybill-Original.

. Standard Form No. 1106, U. S. Government Freight Waybill-Carrier's Copy.

Standard Form No. 1107, Temporary Receipt in Lieu of U. S. Government Bill of Lading.

Standard Form No. 1108, Certificate in Lieu of Lost U. S. Government Bill of Lading-Original.

Standard Form No. 1108a, Certificate in Lieu of Lost U. S. Government Bill of Lading-Memorandum.

Standard Form No. 1109, U. S. Government Bill of Lading-Original, Continuation Sheet.

Standard Form No. 1109a, U. S. Government Bill of Lading-Memorandum, - Continuation Sheet.

Standard Form No. 1110, U. S. Government Bill of Lading-Shipping Order, Continuation Sheet.

Standard Form No. 1111, U. S. Government Freight Waybill-Original, Continuation Sheet.

Standard Form No. 1112, U. S. Government Freight Waybill-Carrier's Copy, Continuation Sheet.

The size of the above-prescribed forms will be 82 by 11 inches and the original bill of lading, the freight waybilloriginal, the freight waybill-carrier's copy, the temporary receipt, the certificate in lieu of lost bill of lading, and the corresponding continuation sheets will be printed on white paper. The memorandum bill of lading and its continuation sheet and the memorandum certifilcate in lieu of lost bill of lading will be printed on yellow paper, and the shipping order and its continuation sheet on salmon paper.

(b) The following new standard forms covering the shipment, transportation, and delivery of Government property by transportation companies are hereby prescribed and published for general use throughout the U. S. Government service, for use in connection with Government shipments accorded transit reshipment privileges:

Standard Form No. 1131, U. S. Government Transit Bill of Lading-Original. Standard Form No. 1132, U. S. Government Transit Bill of Lading-Shipping Order.

Standard Form No. 1133, U. S. Government Transit Freight Waybill-Original. Standard Form No. 1134, U. S. Government Transit Freight Waybill-Carrier's Copy.

Standard Form No. 1131a, U. S. Government Transit Bill of Lading-Memorandum Copy.

The size of the above-prescribed forms will be 82 by 14 inches and the original transit bill of lading, the transit freight waybill original, and the transit freight waybill-carrier's copy will be printed on white paper. The memorandum transit bill of lading will be printed on yellow paper, and the transit shipping order on salmon paper.

(c) The Temporary Receipt in Lieu of U. S. Government Bill of Lading, Standard Form No. 1107, the Certificate in Lieu of Lost U. S. Government Bill of Lading-Original, Standard Form No. 1108, and memorandum therefor, Standard Form No. 1108a, and the continuation sheets prescribed for use with the basic set of U. S. Government Bill of Lading forms, Standard Forms Nos. 1109, 1109a, 1110, 1111, and 1112, will be used in connection or conjointly with the set of U. S. Government Transit Bill of Lading forms, Standard Forms Nos. 1131, 1132, 1133, 1134, and 1131a, as required.

(d) No departure from the exact specifications of the standard bill of lading forms herein prescribed will be permitted, but this will not be construed to prevent a department or establishment from ordering printed on the forms used by it, when more economical and advantageous to do so, the name of the department or establishment, name of bureau or service, place of issue, title of issuing officer, and designation of appropriation or fund chargeable. Also, the departments and establishments may have a brief additional notation printed in the box on the bill of lading forms headed "Important": Provided, That the need therefor is apparent and prior written approval of the Comptroller General of the United States is obtained.

(e) The present supply of bill of lading forms, temporary receipts, certificates in lieu of lost bill of lading, and extra (continuation) sheets therefor, on hand in the departments and establishments and at the Government Printing Office, will be used until exhausted.

§ 8.2 Accountability for bills of lading. Appropriate accountability records must be maintained by the departments and establishments of the United States Government for the purpose of controlling the stock of printed bills of lading on hand and for fixing the accountability upon the employees responsible for their issuance and use, in accordance with the provisions of General Regulations No.

100, issued October 4, 1943. To facilitate such control, the bill of lading forms will be serially numbered, when printed, in the 2 places provided on the form and such numerals will be immediately preceded by symbol letters, approved in advance by the Comptroller General, for the purpose of aiding in identifying the Government agency using same. The letter symbols for bills of lading heretofore approved by this office and now in use will be continued, and such symbol letters must always be included in any reference to a Government bill of lading number. The U. S. Government Transit Bill of Lading forms will be assigned a separate set of serial numbers beginning with number one (1), or a block of numbers within the current series, and T placed between the regular departmental letter symbol and the serial number.

the

§ 8.3 Use of basic sets of bill of lading forms. The set of U. S. Government Bill of Lading forms, and the set of U. S. Government Transit Bill of Lading forms, all parts of which will be prepared simultaneously, will consist, respectively, in the exact order named, of the original bill of lading, which contains the terms and conditions of the contract of transportation, the description of the articles comprising the shipment, and evidence of delivery, and will, except as hereinafter provided, be used as supporting evidence for the voucher covering the transportation charges involved; shipping order, which is to be retained by the carrier's agent at shipping point; the freight waybill-original, which is to accompany the shipment or to be otherwise conveyed to destination in accordance with instructions of the carrier; the freight waybill-carrier's copy, which is to be disposed of in accordance with instructions of the carrier; and the memorandum copy of the bill of lading which is to be retained by the shipper for administrative purposes. As many additional copies of the memorandum bill of lading may be made as are required for administrative purposes; however, in the interest of economy, the number of such memorandum copies should be kept at a minimum.

§ 8.4 Preparation of bill of lading forms. (a) In preparing the sets of Government bill of lading forms careful attention should be given to all instructions and details in arrangements, es