9. Expiration of approval.-All approvals heretofore or hereafter granted under 44 U. S. C. 220 expire 3 years from the date of the last approval or modification thereof. Requests for approval for continuing a publication should be submitted approximately 30 days prior to the expiration date.

FREDERICK J. LAWTON, Director.

Mr. VANDERWENDE. We work very closely with the requisitioning section of the Government Printing Office on our standard forms to control the quantities and that revisions of the form are not made while a large quantity is on hand. When a revised standard form comes out, an agency is usually given 6 months to use its current supply before it uses the new one. We work with the Government Printing Office on that program. We also advise agencies on how to get information from the Government Printing Office on their printing problems.

We are currently working on the reduction of envelopes in the Government. Envelopes currently seem to be getting quite a bit of play both in newspapers and the Congressional Record. We have recently been able to reduce one agency's requirements from 178 million envelopes to 60 million envelopes.

Those are just a few of the areas of our paper coverage that we are trying to work out in this program of getting better management in the agencies which in turn should promote less use of paper.

Mr. DOLLIVER. I am astonished at that reduction.

Mr. VANDERWENDE. The envelope requirements for the Government run into billions. For instance, there are 60 million income tax forms sent out every year to previous-year taxpayers. Sixty million envelopes are required for just that one item.

The envelope situation has received considerable attention and the Congress has received a number of complaints from their constituents about the heavy-weight and the large-size envelopes that are used by the executive branch in mailing out its material. We have been keeping the weight and quantities of those envelopes to the absolute minimum. Kraft paper is a very scarce item. The equipment of the manufacturers of kraft envelopes for producing the larger size envelopes is limited. Therefore we are pretty much limited in the number of envelopes we can get in the larger sizes.

As a typical example, on a 912 by 12 invelope, the executive branch uses a 24-pound weight envelope. A recent order by the Government Printing Office for the envelopes which they buy and use for Congress called for 3 million 911⁄2 by 12 envelopes, the basic weight to be 32 pounds. Now out of 32 pound basic weight paper that will require 159,000 pounds of kraft paper. If they bought those envelopes in the same weight kraft paper that is used by the executive branch, or 24 pound, they would either be able to reduce the weight of paper from 159,000 pounds to 105,000 pounds, or they would be able to increase the number of envelopes from 3 million envelopes to 4,543,000, by just the mere reducing of the weight of the envelope.

I have a list of seven different types of envelopes that have recently been placed by the Government Printing Office. If the congressional envelopes were reduced in weight to either 28-pound or to the next weight, 24-pound, it would make a considerable saving in the amount

of kraft paper that is needed or else increase the number of envelopes that they can get.

Mr. WOLVERTON. What has the responsibility of fixing the weight of a congressional envelope? I see no reason why it should be the weight that it is when the other of lesser weight would be perfectly satisfactory.

Mr. VANDERWENDE. I can say that at my suggestion I took this matter up with the National Production Authority. The figures I have quoted to you were developed by the National Production Authority. They have given a copy of this information to the Government Printing Office. From that point on, who has the authority, I do not know. Mr. DOLLIVER. Would that not be the Joint Committee on Printing in the Congress?

Mr. WOLVERTON. I assume it probably lodges there. Personally I see no reason why the congressional envelope should be any heavier than that which is approved for use in the executive branch.

Mr. VANDERWENDE. I will leave a copy of this statement with the other papers.

Mr. WOLVERTON. It will be made a part of the record.

(The document referred to follows:)

Government Printing Office kraft envelope requirements Decreased paper requirements or increased envelope production by change of weight of kraft paper

NOTE. Reduction in weight of kraft paper as shown in the columns above would either reduce the paper required or produce the increased equivalent in envelopes.

Mr. WOLVERTON. I have only a few questions, but I want as preliminary thereto to say it is astounding to me that the Bureau of the Budget is able to keep abreast of so many Government activities and to the extent that it is necessary for consideration in the making up of a budget. It just seems impossible to me that you are able to do it. You have done a most excellent job. There may be times when individual interests cause a different thought than what the Bureau of the Budget has expressed, but taking it by and large I think it does a very worth-while job, considering the tremendous field that its activities must necessarily cover.

Now the question I have to ask is in regard to conservation. I have noticed that some departments of the Government in coming before this committee and in the releases that come to the attention of the Members of Congress use both sides of the paper. Some agencies do not. I am wondering why that could not be more generally done than is the case.

Mr. VANDERWENDE. In circular A-43 on paper conservation, one of the suggestions offered is that all agencies should use both sides of the paper.

Mr. WOLVERTON. Do they do it?

Mr. VANDERWENDE. They are getting around to it now. They have to submit a report by June 15 to tell us what they are doing. The reports are coming in now and we are beginning to find out whether the agencies are following some of the suggestions.

Mr. WOLVERTON. I only know what I see with my own eyes in connection with matters that come before us. I know some of them do and other do not. The State Department, for instance, is one that usually uses both sides of the paper.

Mr. WARD. We will check that, Mr. Wolverton. This circular was issued April 19 at the time we discovered that there was developing a shortage of paper. So I guess actually some weeks before that we began dealing with the agencies in the issuance of this circular. We will check with State or any other agency that may come to your attention.

Mr. WOLVERTON. What agency of the Government, if any, can determine it has the right to consider whether a request for a particular number of articles or releases is necessary or not? I have in mind an instance that came to our attention in hearings 4 or 5 weeks ago where there had been 7 million copies of a particular document ordered and printed and only approximately 1 million had been used. The other 6 million were just wasted. Is there any department of the Government that has any supervision over a matter of that kind, or is it left entirely to the discretion of the particular department making the request?

Mr. WARD. Mr. Wolverton, I think on that there is a definite need for strengthening the legislation. As the gentleman from the Government Printing Office testified, they are an agent, they get a request and in order to keep proper relations with the using agencies they do not feel they can cut those down.

Mr. WOLVERTON. They are not necessarily in a position where they could judge.

Mr. WARD. That is right, they are not in the position. They do not know the program of the agency involved to the extent they can say: "You need only 2 million or 3 million," or some other figure. They could perhaps take that requisition to the Joint Committee on Printing and maybe the committee would take it up with the agency concerned, but there again it is an unwieldy procedure. You have a legislative committee dealing with an executive branch of the Government.

We have worked out an arrangement with the Government Printing Office so when large requisitions come to their attention, and they think something may be wrong, they call Mr. Vanderwende and Mr. Vanderwende goes to the agency involved. They go into it in detail to see what the basis is for that kind of requisition. We do not get as much information as we would like from the Government Printing Office on that kind of thing because they feel it would be betraying some confidence with the using agency if the information were divulged.

So I think the answer to your question is that some agency needs to be set up with more authority and responsibility to go into matters of that kind.

Mr. WOLVERTON. I have in mind that the National Production Authority in their testimony before us stated that the use of paper by the Government for June was approximately 6,300 tons. The Government Printing Office testified here that they only used approximately 7,500 tons each month. What is being done or who is in charge of reducing or controlling this big use, nearly a million tons a year? It must be for uses other than the regular forms to which you have directed such careful attention. That seems to be a very great spread between the Government Printing Office using 7,500 tons and the Government itself using 6,300 tons. Where does all that paper come from? Under whose direction? Who orders it? How many purchasing agencies are there in the Government for purchasing paper? Mr. VANDERWENDE. We might go back and reiterate that the law requires all paper furnished to agencies in Washington must be supplied by the Government Printing Office. That not only is the paper that the Government Printing Office uses for the printing of the forms and other publications but also the paper required by the agency in its own use. In Washington they must buy paper through the Government Printing Office. So, therefore, the Government Printing Office is their supplier.

In the field, however, the law changes that from the Government Printing Office to the Federal Supply Service or part of General Services Administration. So we have in our procurement, and we are now talking about printing paper, and in the National Production Authority list, people who buy both printing paper and commercial paper or industrial paper. The Tennessee Valley Authority, for instance, are in there because they buy paper bags for bagging cement. So you have to look at that list and think of the agencies that are buying commercial paper as against those buying printing paper. We, in the Budget Bureau, know only of the agencies buying the printing paper.

The General Services Administration, prior to the time the National Production Authority order was issued, sent a questionnaire to all agencies asking for their printing-paper requirements for the last three quarters we are in the last quarter now-the last three quarters of 1951. At that time the estimates came in and the requirements were as follows:

The Government Printing Office_
General Services Administration.

Department of Defense__

Bureau of Engraving and Printing, Treasury Department_

Post Office Department_.

Tennessee Valley Authority

Federal Prison Industries, Justice Department_-_

Total requirements---

Pounds

123, 396, 000

10, 344, 000

21, 161, 000

6, 938, 000

47, 875 274, 679 375, 866

162, 539, 000

Then they also had that broken down into the various types of paper that would be required to make up that total amount. For instance, the Government Printing Office with 123,000,000 pounds is broken down by the different types of paper-newsprint, ground wood, coated, converted, book, uncoated, and so forth, down the line.

Mr. WOLVERTON. Will that be available for the record?

Mr. VANDERWENDE. I will have to have a copy made up because this is the only copy I have for my particular file.

Mr. WOLVERTON. We will appreciate your doing that. (The document referred to follows:)

NOVEMBER 16, 1950.

The General Services Administration has furnished a report of printing-paper requirements of Federal agencies for the last three quarters of fiscal year 1951. A summary of these requirements by total shows the following:

A more detailed breakdown of the specific types of paper requirements by agency for the last three quarters of 1951 is attached. The information gathered by the GSA was based on the industry classification of papers as used by the Census Bureau. The detailed figures have been furnished to the National Production Authority by GSA.

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