agent of any transportation company refuse to accept a request. the facts must be reported immediately to the central office of the Government department or independent establishment through the official who furnished the request to the traveler. § 7.11 Spoiled or canceled requests. All transportation requests spoiled or canceled for any reason should be marked "Canceled" and forwarded immediately, through the official who furnished the request(s), to the administrative office where the accountability records are kept, there to be accounted for and returned through proper administrative channels to the Treasury Department, Bureau of Federal Supply (Printing Section). $7.12 Memorandum of Government (a) When request for transportation. the original Government request for transportation is surrendered to the carrier, a legible memorandum copy thereof, properly filled out and showing the estimated cost (ticket agent's valuation of ticket) of the transportation furnished, will be forwarded in accordance with administrative instructions. Connectively, the attention of administrative officers is invited to the provisions of General Regulations No. 100, issued October 4, 1943,1 which require that in those offices in which the memorandum of the transportation request is the document to be used in recording the obligation for transportation procured, it is essential that the memorandum copy be sent to 、the administrative office maintaining the fund accounts immediately upon delivery of the original transportation request to the carrier. (b) When the service furnished varies from that specified in the request, the traveler should record, in the space provided on the reverse of the memorandum of the transportation request form, the actual transportation furnished and the reason for the difference. § 7.13 Uncompleted journeys. Travelers leaving trains or other conveyances short of destination specified on ticket, after having surrendered ticket or coupon of ticket, must secure a statement of the service rendered to that point 1 Not filed with the Division of the Federal Register. from the train conductor or person in charge of conveyance. When traveler surrenders sleeping or parlor-car accommodations short of destination, statement must also be obtained from the conductor or person in charge of the conveyance. A statement of fact must be furnished for each interrupted air trip in the course of which the plane is grounded or any part of the air trip canceled short of destination, such statement to include a description of the services furnished upon the resumption of travel. These statements in each case must be forwarded immediately to the central office of the Government department or independent establishment through the official who furnished the request, giving serial number of each request involved. § 7.14 Unused tickets. (a) Under no circumstances shall an employee attempt to secure a refund from a transportation company for an unused ticket or portion thereof obtained on a Government transportation request. (b) When a traveler discontinues a trip short of destination and further need for unused ticket(s) or portion(s) thereof has ceased, and when the time limit on a round-trip ticket has expired, unused ticket(s) or portion(s) thereof secured on Government transportation requests must be forwarded immediately to the central office of the Government department or independent establishment through the official who furnished the request(s), explanatory statement as to why ticket(s) or such portion(s) thereof was (were) not used. When the traveler fails to comply with the foregoing and an accounting period for the traveler occurs while he is still in possession of an unused ticket, or portion(s), thereof, there should be withheld in his expense account a sufficient amount to cover the cost of same pending a proper accounting therefor. together with § 7.15 Claims against common carriers for the value of unused passenger tickets or portions thereof. In order that the General Accounting Office may properly audit and settle accounts involving deductions for, or collections received by reason of, unused tickets or portions thereof, the following procedure is prescribed: (a) Upon deduction of an amount representing the value of an unused ticket or portion thereof from the voucher on which the covering transportation request is billed, a full description of the unused ticket or portion thereof will be noted on the voucher. (b) Upon deduction of an amount representing the value of an unused ticket or portion thereof from a voucher other than that on which the covering transportation request was billed, a full description of the unused ticket or portion thereof will be noted on the voucher on which the deduction is made, together with a reference to the transportation request on which the ticket was issued and the disbursing officer's voucher covering payment for same. (c) When a deduction is made in accordance with the provisions of paragraphs (a) and (b) of this section, the unused ticket or portion thereof will be forwarded by the administrative office making the deduction to the carrier and copy of the letter of transmittal will be attached to the voucher involved. (d) If deductions cannot be made administratively as hereinabove outlined, the department or agency involved should bill the carrier for the amount due and should request that the remittance (drawn to the order of the Treasurer of the United States) be made direct to the indicated office of the billing agency, and upon receipt of such remittance same will be promptly listed on the schedule of collections then current. (e) In cases where bills are issued to the carrier for refunds of amounts representing the value of unused tickets or portions thereof, in accordance with the provisions of paragraph (d) of this section, the unused tickets or portions thereof will be forwarded to the carrier along with the billing. (f) In the event the carrier declines to remit the value of unused tickets or portions thereof, the administrative (billing) office should furnish to the Claims Division, General Accounting Office, Washington, D. C., a copy of the billing, containing references to transportation request numbers and disbursing officers' voucher numbers covering payment therefor, and copies of correspondence with the carrier, for appropriate action. 87.16 Elimination of waivers. This office will not take exception to the elim ination of waivers on requests honored by one class of carriers but naming on the face thereof another of the class of carriers, provided the cost of the service actually furnished is not in excess of that originally authorized and that the traveler is required by the carrier furnishing the transportation to record on the reverse of the request the name of the carrier and the service actually furnished, the reason for the difference, and sign the statement. § 7.17 Lost or stolen transportation requests. (a) Lost or stolen transportation requests should be reported promptly to the central office of the Government department or independent establishment through the official furnishing the request, and a copy of such report should be sent to the General Accounting Office without delay. Extreme care should be exercised to report the name of the person to whom issued and the correct symbol and serial numbers of the lost or stolen requests and books. (b) Under no circumstances should transportation requests which have been reported lost or stolen, and subsequently recovered, be used to obtain transportation or accommodations. Blank or completely filled out transportation requests, not in books, which have been reported lost or stolen, if subsequently recovered should be immediately marked canceled by the officer or employee recovering same and promptly forwarded to the issuing officer who should record the cancellation thereof on the proper transportation request accountability record and forward the request through proper administrative channels to the Treasury Department, Bureau of Federal Supply (Printing Section). Transportation requests in books which have been reported lost or stolen, if subsequently recovered should be marked canceled and forwarded by the finder direct to the Treasury Department, Bureau of Federal Supply (Printing Section), which office should promptly advise the administrative office concerned of all transportation requests so received. § 7.18 Symbol letters prescribed. Symbol letters prescribed for use in identifying the Government departments, independent establishments, and agencies using the new forms of U. S. Government Request for Transportation HO Federal Housing Administration.. LN Federal Loan Agency. LM Federal National Mortgage Associa HAsh LA LAnm Sec. 9.2 tion. PR Federal Power Commission. HP Federal Public Housing Authority.. RS Federal Reserve System... HS Federal Savings and Loan Insurance LASI Corporation. SA Federal Security Agency. SA TE Federal Trade Commission. FT WA Federal Works Agency. WA FA Fine Arts Commission. FA SF Food and Drug Administration.. SAfd GA General Accounting Office. GP Government Printing Office.. GP HR House of Representatives.. HR IN Interior.. TR Internal Revenue. IC Interstate Commerce Commission. J Justice Department.. L Labor Department. L EP Liaison Office for Personnel Manage Epm ment. LC Library of Congress.. NM Marine Corps....... ME Maritime Commission. MC AE National Advisory Committee for ΝΑ Aeronautics. AR National Archives... AG National Gallery of Art. H National Housing Agency. LR National Labor Relations Board. NAR NGA НАа NLB FP HAph FR GA I TIR IC LC M 9-PUBLIC VOUCHER FOR TRANSPORTATION CHARGES Use by carriers in billing freight transportation charges. [Amended] 9.3 Use by carriers in billing passenger transportation charges. [Added] § 9.2 Use by carriers in billing freight transportation charges. CODIFICATION: The headnote of § 9.2 was changed as set forth above Jan. 2, 1947, 12 F.R. 118. § 9.3 Use by carriers in billing passenger transportation charges. (a) Public Voucher for Transportation Charges (original), Standard Form No. 1113, and memorandum therefor, Standard Form No. 1113a, which were prescribed by §§ 9.1 and 9.2, for use by carriers as the standard forms on which to bill their charges against all branches of the U. S. Government service for the transportation of freight or express, are hereby prescribed and published for use by carriers in full conformity with all of the provisions of said §§ 9.1 and 9.2, pertaining thereto, as the standard forms on which to bill their charges against all branches of the U. S. Government service for the transportation passengers. of (b) Carriers may either purchase or print or have printed the said voucher forms as indicated in § 9.1 (b), including in addition thereto printing by a commercial printer. (c) Bills involving charges for transportation and accommodations furnished on Government requests for transportation of the old series (Standard Form No. 1030) may continue to be submitted on Public Voucher for Transportation of Passengers (Standard Form No. 1067) which form will be continued to be furnished to carriers by the Government Printing Office. Bills involving charges for transportation and accommodations furnished on the herein-prescribed Government requests for transportation (Standard Forms Nos. 1139 and 1141see § 7.1 of this chapter) will be submitted on Public Voucher for Transportation Charges (Standard Form No. 1113). All bills must be rendered direct to the issuing bureau or office shown on the face of the transportation request. Carriers should make a special effort to include as many subvouchers as possible on each voucher form, and furnish one memorandum copy, Standard Form No. 1113a, with each voucher form as outlined in § 9.2 (d). (d) Bills involving charges for the transportation of freight or express must not be included on the same voucher with those involving the transportation of passengers and, in order that the class of charges involved in the voucher can be readily determined, the words "Passenger", "Freight", or "Express", as the case may be, should be printed or otherwise placed by the carrier in a conspicuous manner immediately above the title of the voucher form (Standard Form No. '1113) and memorandum thereof (Standard Form No. 1113a) on which the bill is rendered. (e) In those instances where the showing of information or facts additional to those shown on the transportation request as surrendered by the traveler to the agent (or conductor) at the time of procuring the ticket (or service) is considered necessary to support or explain charges claimed, a statement of such facts or explanation should be made on a separate paper attached to the request or voucher (Standard Form No. 1113), or on said latter form itself if space permits, but in no event should the request itself be subjected to notations in the auditing process by the carrier, except to show carrier's audited value, since it is essential that the information appearing on the transportation request upon completion of the transaction between the traveler and the ticket agent or conductor in procuring and furnishing the ticket or service be clearly reflected at all times and not impaired by subsequent notations. (Secs. 309, 311 (f), 42 Stat. 25; 31 U.S.C. 49, 52 (f)) [Gen. Reg. 108, Jan. 2, 1947, 12 F.R. 118] CROSS REFERENCE: For effective date of the provisions of General Regulation 108, see source citation to Part 7 of this chapter, supra. TITLE 5-ADMINISTRATIVE PERSONNEL CROSS REFERENCES: Public Health Service personnel regulations, Title 42, Parts 22 and 23. State Department, personnel regulations, Title 22, Parts 101a, 102. War Department, personnel regulations, Title 10, Chapter VII. CHAPTER I-CIVIL SERVICE COMMISSION [REVISED] N. B.: Dates appearing in the citations of source of documents codified in this chapter, such as dates of issuance, approval, or effectiveness, are obtained from the original document. For general statutory provisions governing effective dates, validity, and constructive notice see section 7 of the Federal Register Act (49 Stat. 502; 44 U.S.C. 307) and sections 3 and 4 of the Administrative Procedure Act (60 Stat. 238; 5 U.S.C., Sup., 1002, 1003). Part 01 Organization and official records of the Commission. 02 Functions of the Commission. 1 Coverage. 2. Appointment through the competitive system. 3 Acquisition of a competitive status. 4 General provisions. 5 Regulations, investigation and enforcement. 6 Exceptions from the competitive service. 7 Reinstatement. 8 Promotion, demotion, reassignment, and transfer. 9 Separations and demotions. 10 Special transitional procedures. 20 Retention preference regulations for use in reductions in force. 21 Appointment to positions excepted from the competitive service. 22 Appeals of preference eligibles under the Veterans' Preference Act of 1944. 23 Political activity of State employees; rules of practice. 24 Formal education requirements for appointment to certain scientific, technical, and professional positions. 25 Federal employees' pay regulations. 26 Transfer of personnel to public international organizations in which the United States Government participates or to American missions. 27 Exclusion from provisions of the Federal Employees Pay Act of 1945, as amended, and the Classification Act of 1923 as amended, and establishment of maximum stipends for positions in Government hospitals filled by student or resident trainees. 28 Official personnel folder. 29 Retirement. 30 Annual and sick leave regulations. 31 Efficiency ratings boards of review. 32 Awards to Federal employees for meritorious suggestions and for exceptional or meritorious service. 33 Claims and appeals of veterans; recognition of representatives. 34 Appointment, compensation, and removal of hearing examiners. ABBREVIATIONS: The following abbreviations are used in this chapter: |