3. statements must Pay Officers on foreign stations, or serving on board vessels performing On foreign stablockade duty, must transmit the monthly summary statements required in the tions, &c., monthly preceding paragraph, unless they furnish the Fourth Auditor with satisfactory be transmitted unevidence that the nature and exigencies of the service in which they were en- less— gaged prevented the transmission of such statements. In such cases they will be authorized to transmit their accounts quarterly. When the Pay When account Officer of a sea-going vessel renders his account he must transmit to the is rendered the Fourth Auditor Paymaster must I. A general pay-roll, embracing the individual accounts of the officers, men, and marines, with the columns added and the amount stated in ink, and a roll. recapitulation of the several pages showing also the dates of entry and detachment of officers, the entry, discharge, transfer, and desertions, the expiration of the term of enlistment of the men, the vessel or station to which the officers, men, and marines have been transferred. It must be signed, in the receipt column, by officers, men, and marines, and each signature of the men and marines witnessed by an officer, whose signature must be given in each case, and the rolls must be approved by the Commanding Officer. II. An account-current, showing all his receipts and expenditures, and Account current. the date of his bond, with vouchers for open purchases and all contingent bills, properly approved by the Commanding Officer and receipted, and a complete statement of the small-store and clothing account, with the receipts of the Inspectors and other disbursing-officers; also a full statement of all moneys received for provisions. Account of sales f bills of ex III. An account of the sales of bills of exchange, with the certificate of at least two merchants as to the rate of exchange at the time of negotiating ohange. every bill. Transfer ac IV. All transfer accounts and rolls of officers or men, whether to or from the vessel. Transfer-accounts of officers will be made out in duplicate, to counts. be sent to the Pay Officer to whom the transfer is made, one of which is to be receipted by him and returned to the Pay Officer by whom the transfer is made, to accompany his final account. The accounts of the men must not be transferred to the Fourth Auditor for payment at the end of a cruise unless specially directed by the Secretary of the Navy or Fourth Auditor. The discharge is not to be given unless the man is present and receives the pay due him. V. All original letters, or copies thereof, from Pay Agents, Fourth Audi- Original letters tor's Office, and the Department, and official papers necessary to substantiate or copies from his accounts' copies of officers' orders to join the vessel, certified by them- Pay Agents, &c. selves, also with their certificates as to the time of accepting their orders. VI. All orders, ratings, and other official papers necessary to a complete All orders, and final settlement of his accounts for each quarter. 4. He will also render to the Bureau of Provisions and Clothing complete final returns for each quarter, including vouchers for all receipts and expenditures, as follows: 1. A final quarterly return of provisions and contingent. 2. A final quarterly return of clothing. 3. A final quarterly return of small-stores. 5. ratings, &c. Returns to the Bureau of Provi sions and Clothing. The above in Pay Officers on board receiving-ships or attached to shore-stations will be guided by the above instructions, as far as practicable, in rendering their structions govern accounts. 6. Pay Officers of receiving-ships. Original books In the rendition of their accounts Pay Officers are required to forward to the Fourth Auditor's Office, besides the papers above specified, all their to be forwarded to Fourth Auditor. Expense of original books from which such accounts are compiled, such as ledgers, journals, receipt-books, &c. 7. All Disbursing Officers must prepay the expense of transportation of their transportation to accounts to the Fourth Auditor's Office for settlement, if they be sent by any other conveyance than the United States mail; which will be allowed in the final settlement. be prepaid. Immediate return of the accounts of deceased persons. Balances due 8. Pay Officers will make an immediate return to the Fourth Auditor's Office of the accounts of deceased persons, and transmit their wills, if they have left any. The balances which may have been due at the time of their death will be paid only after a statement of their accounts at the Fourth Auditor's Office. 9. Payment of balances due deceased seamen and marines will be made to deceased seamen. administrators who are heirs, or appointed with the consent of a majority of the heirs. If balance does hundred dollars. 10. When the balance due does not exceed the sum of one hundred dollars, not exceed one letters of administration will be dispensed with, and the prescribed affidavits substituted. The widow, if she be the applicant, should render a certified copy of her marriage certificate. Establishment of heirship. If heirs are minors. Wills of persons in service. Account in sup. plies obtained ment. 11. Heirship may be established by the fact being inserted in the letters of administration, and additionally proven by the affidavits of two disinterested persons, taken before an officer empowered to administer oaths. 12. If the heirs be minors, guardians should be appointed. Payment of arrearages, claimed under a will, will only be made after satisfactory proof of the will is adduced to the accounting-officers. 13. Wills of persons in actual service must in all cases, when possible, be in writing, and attested by an officer. A nuncupative will must be reduced to writing immediately, and be attested by at least two officers. The executor will be required to produce the original will, or a copy duly authenticated. Arrears found to be due shall be paid, in all cases, to the proper parties interested, in preference to attorneys. 14. When supplies for the Navy are obtained without advertisement, the acwithout advertise- count must be accompanied by a certificate of the Commandant of the yard or station who has approved the requisition, that the public exigencies required the immediate delivery of the articles mentioned in the bill, and that, there not being time to advertise for proposals, they were obtained by open purchase, and that the purchase is approved for the sum they cost. Where the purchase is made under contract growing cut of an advertisement for proposals, the fact must be certified in like manner upon the voucher. Proceeds of sales of condemned stores, &c. 15. All officers making deposits of proceeds of sales of condemned stores, supplies, or other public property will state, as far as practicable, the appropriation or appropriations from which the articles sold were purchased, the Bureau to which the appropriation pertains, and the character of the articles. This information, if sufficiently brief, can be given for indorsement on the face or back of the certificate; otherwise, in an accompanying letter. .TURES OF THE It publis E NATIONAL TRIBUNE makes a, ONLY GENUINE HIS“ gigantic struggle, fo biased advertising, for publishing any order, circular, or notice of any Special authori vertising. e allowed except in pursuance of a written authority of the Sec- ty required for adhe Navy, a copy of which must be presented with the voucher; must bear upon its face a certificate of the head of a bureau that alority is on file in said bureau. 17. Transfer of offi All transfers of the accounts of officers of the Navy, from one Pay Officer to another, will be made directly. When an officer is granted leave of ab- cers' accounts. sence, placed on furlough, or directed to await orders, his account will be transferred to the Fourth Auditor's Office, or to the Pay Officer of the station nearest his intended residence, as he may prefer. If he has allotted any portion of his pay, the Pay Officer, upon transferring his account, will make a note thereon of the monthly sum allotted, and of the place of payment, and date of expiration of the allotment. 18. Before a Pay Officer can receive credit at the Fourth Auditor's Office for a Before credit payment made to an officer for any service, or for any amount of money will be given for checked on his books as having been advanced by a Pay Agent, he must the payment of accounts for service, produce the order under which the service has been performed, or the ad- the order for that vance made, or a copy thereof, with all indorsements, certified by the officer service must be to be such, together with a certificate by the officer of the time at which he produced, &c. left his domicile or station to enter upon such service. The Pay Officer will always inspect the original order and satisfy himself that all indorsements are embraced in the certified copy. 19. Overpayments Overpayments, other than such as are produced by authorized advances, will be invariably disallowed, whether made in money, clothing, or stores, not allowed, exexcepting payments for the commutation of rations, and such advances in ceptingclothing or small-stores as may have been made by the previous order of the Commanding Officer of the vessel, upon the ground that they were necessary to the health and comfort of the men; which order must be produced. Å general approval of the roll in which the advances are charged will not be sufficient. 20. At the end of a When the crew have been paid off at the end of a cruise, the Pay Officer will transmit to the Pay Officer of the Marine Corps a pay-roll of all the cruise pay roll of marines who have been attached to the vessel during any portion of the marines to be sent to Paymaster of cruise, approved by the Commanding Officer of the marine guard and the Marine Corps. Commanding Officer of the vessel. 21. Pay Officers will not advance or loan, under any pretense whatever, to any officer in the naval service any sum of money, public or private, or any credit, or any article or commodity whatever. 22. No moneys to be advanced on orders. Final returns to Auditor Pay Officers of the Navy will render their final accounts and returns to the Fourth Auditor of the Treasury, and the Chief of the Bureau of Provisions Fourth and Clothing, as soon as practicable after the expiration of their cruise, but on expiration of a not exceeding the following time after the crew shall have been paid off or transferred, viz: For vessels of the first rate, sixty days. Final accounts in all cases will be accompanied by the necessary vouchers for a complete settlement. cruise. Final returns to 23. Pay Officers of shore stations will be allowed, after detachment, the necesFourth Auditor sary time for the settlement of their accounts, not exceeding the following, from shore sta- viz : tions. Commencement Of navy-yards at New York and Boston, sixty days; At Portsmouth and Philadelphia, forty days; At Washington and Mare Island, forty days; Of other yards and stations, thirty days; Inspectors at New York and Boston, forty days; At other stations, thirty days. Paymasters of receiving-ships at New York and Boston, sixty days; The commencement of the time allowed for the settlement of the accounts of time allowed of a Pay Officer, when detached and ordered home from a foreign station, will date from the time of his arrival in the United States, provided there is no unnecessary delay. for A Paymaster his accounts. 24. When any Pay Officer shall fail to render his final accounts for settlefailing to render ment within the prescribed period, he will be considered as delinquent, aud will be placed on furlough. The usual time necessary for packages to reach the Department by express will be allowed, in addition to the time given by the above regulations; but no increase of pay will be granted for this additional time. The Department may suspend the operation of this rule upon application of the officer with satisfactory evidence that the delay was unavoidable. Orders for surveys, who made by. Articles received CHAPTER XIV. SURVEYS. Orders for survey are to be made I. By a Chief of Bureau on articles in his departments, reported as unfit for use at yards, stations, or elsewhere on shore, within the United States; in cases of exigency, such surveys may be ordered by a Commandant, who will report the circumstances immediately to the proper Bureau. II. By a Commandant of a yard or station for medical surveys on persons in hospitals or elsewhere within the limits of his command, and such other surveys as pertain to his command. III. By Port Admirals, Commanders-in-Chief, Commanders of divisions or of squadrons, senior officers present, and Commanders of single ships, all surveys of whatever nature afloat, except such as fall within the province of Commandants of yards and stations. 2. Whenever articles are received under a contract, or by purchase in open to be inspected, market, an officer, with the master-workman under whose direction they and where there is are to be used, or the officer to whose department they pertain, shall inspect a doubt, surveyed. them carefully, and his report, in ordinary cases, may be deemed sufficient ; but if there is a doubt, or if their decision be questioned, the Commanding Officer will then order a survey by at least three competent persons, of whom the master-work man or department officer is, if practicable, to be one. Their decision, when approved by the Commanding Officer, is to be regarded as conclusive. 3. Applications for All applications for surveys upon articles on shipboard supposed to be surveys to be defective, unfit for use, unequal to sample, or deficient in quantity, must be made in writing. made in writing, according to prescribed form, by the person having charge of the same, to his immediate Commanding Officer, who, if he deems such survey necessary, will, if within the limits of a yard or station, transmit the same to the Commandant; if under the control of a Port Admiral, to that officer; if serving in a fleet, to the Commanding Officer of the fleet, squadron, or division to which he belongs; otherwise, to the senior officer pres ent; or, if acting independently, he will order a survey himself. 4. veys. on sur Officers who order surveys upon articles reported as defective, or requir- Who are to be ing repairs, will, when practicable, select at least two commissioned officers ordered for that duty, of a rank proportioned to the importance of the survey, and, when it can be done, the officers shall be selected from other vessels than those to which the articles belong. 5. information. Officers on surveys may call upon the person having charge of the articles Officers on surto be surveyed, or upon any other person, for such information as may veys may call for assist them in making correct statements upon the subject; and if any person shall endeavor to deceive them by knowingly giving false statements, or if they shall discover, or find reason to suspect, any fraud, they will notice it particularly in their report. The report of officers directed to survey articles represented to be unfit for Reports of surservice must specify by whose order the survey was held, each article sur- veys must specify. veyed, the state in which found, and the disposition to be made of it; and if the articles are found to be damaged, or inferior in quality, their report must further state, if possible, by whom they were furnished, and whether the damage or injury was owing to the misconduct or neglect of any person. Contractors' and inspectors' marks must be noted. 6. taken from the of When officers are ordered to ascertain the quantity of articles, they are Quantity of arnot to take the account from the officer who has charge of them, unless it ticles not to be shall be impracticable to make a personal examination, or they are directe d ficer having them to take the account from him by the person ordering the examination, and in charge, unless— when the quantity of articles is so taken, it must be particularly noted in the report, with the reasons why, and they will state what articles are found to be defective. 7. triplicate. Reports of surveys, except such as are hereafter provided for in this sec- Reports of sur. tion, shall be made in triplicate, one copy of which shall be written on the veys to be madein back of the order or attached to it, and be furnished to the officer who requested the survey, another to the Commanding Officer of the vessel, and a third shall be transmitted to the proper bureau by the officer ordering the survey. A copy of the request and of the order shall be made upon the duplicate and triplicate reports. 8. between mar k 8 and contents of Discrepancies between the marks and contents of packages as to quantity Discrepancies or kind are to be determined and reported upon by a board of survey. The report must embrace the marks of the parties who furnished and inspected packages. them. 9. No stores, provisions, or clothing are to be thrown overboard, unless they are useless, and the surveying officers, in their report, represent them as being, in their opinion, prejudicial to the health of the ship's company, in which case the Commander of the vessel, after approval, will cause them to be thrown overboard, and the certificate of one of the surveying officers that they were so disposed of must be attached to the report; all other articles are to be converted to some other use or turned into store. All surveys of articles destroyed will contain a description of them, with an estimate of their Stores, &c., not to be thrown over board unless useless, |